Coordinator - Materials

HECLA MINING CO.•Juneau, AK

10d

About The Position

The Materials Coordinator serves as the link between the warehouse and maintenance department, ensuring parts and materials are kitted, staged, and ready when needed. The role attends maintenance planning and review meetings, tracks work commitments and completions, and follows up with maintenance supervisors to reduce ordering errors and confirm that parts are installed when needed. It also manages returns to inventory and suppliers, supports inventory accuracy, and safely operates forklifts and other material handling equipment. The position is responsible for supporting safety, health, and environmental practices, including following site requirements, identifying and reporting hazards and incidents, using and maintaining PPE, participating in risk assessments and safety initiatives, maintaining housekeeping standards, and ensuring equipment is used safely and within its limits. The role coordinates materials for maintenance work, pulls and stages work-order kits, verifies and labels kit contents, and keeps kits current as schedules change. It coordinates inventory and supplier returns, supports receiving, put-away, bin accuracy, and cycle counts, and investigates stock discrepancies. Warehouse duties include moving materials across underground, surface, and mill areas and maintaining clean, organized, and safe warehouse and laydown areas. The position follows site safety procedures, MSHA requirements, and company policies, and performs other related duties as assigned.

Requirements

High school diploma or equivalent.
Experience in a warehouse, materials, inventory, or supply chain role, ideally in a mining, industrial, or maintenance support setting.
Working knowledge of an inventory or maintenance management system, such as Ellipse or a similar ERP/CMMS.
Basic computer skills, including Microsoft Excel, Word, and email.
Clear written and verbal communication with maintenance, purchasing, and warehouse personnel.
Ability to work independently with minimal supervision and as part of a team.
Ability to complete site training and obtain authorization to operate forklifts and material handling equipment.
Ability to pass a pre-employment drug screen and background check and meet remote-site work and travel requirements.
Strong organization and attention to detail.
Proactive communication and follow-through until work is closed out.
Dependability, a safety-minded approach, and comfort working in a fast-paced maintenance environment.
Ability to prioritize competing requests and adjust to schedule changes.
Ability to meet the described physical demands, including lifting, pushing, pulling, carrying, climbing stairs and ladders, and performing stooping, kneeling, squatting, and related movements.

Nice To Haves

Experience in a mining or remote-site environment.
Forklift and material handling equipment operation experience.
Familiarity with maintenance planning and scheduling and work-order processes.
Knowledge of industrial parts, part numbers, and vendor sourcing.
Experience with returns, warranty claims, and supplier follow-up.

Responsibilities

Attend maintenance planning and review meetings to review work commitments, upcoming schedules, and completed work.
Identify material needs for scheduled and planned work and flag shortages, long-lead items, and open orders.
Follow up with maintenance supervisors on parts status, ordering accuracy, and installation.
Identify and help correct ordering errors, including wrong part numbers, duplicate orders, and incorrect quantities.
Reconcile work orders and materials with Warehouse Technicians and maintenance planners.
Pull, kit, and stage materials by work order to support the maintenance schedule.
Verify kit contents against work-order requirements and label kits for pickup.
Keep kits organized, secure, and current as maintenance schedules change.
Coordinate returns of unused or surplus materials to inventory and enter accurate inventory transactions.
Coordinate supplier returns, including vendor return authorizations, packaging, shipping, and documentation for warranty, incorrect, or excess items.
Support receiving, put-away, bin location accuracy, and cycle counts.
Investigate and reconcile discrepancies between physical stock and system records.
Safely operate forklifts and other material handling equipment.
Load, unload, and move materials across underground, surface, and mill areas.
Maintain clean, organized, and safe warehouse and laydown areas.
Follow site safety procedures, MSHA requirements, and company policies.
Comply with requirements intended to prevent incidents, injuries, and losses, and take due care for personal and workplace safety.
Identify, eliminate, and report hazards; promptly report incidents and accidents; disclose relevant incident information and cooperate in investigations.
Use and maintain PPE, participate in risk assessments and safety initiatives, receive required training, and maintain good housekeeping.
Ensure plant and equipment operate within safe limits and use the correct equipment for each job.
Provide suggestions for improving work processes and support management-led changes.
Perform other related duties as assigned.