Materials Clerk

CIBOLA GENERAL HOSPITAL CORPORATION•Grants, NM

7d•Onsite

About The Position

The Materials Clerk supports daily operations of the Materials Management Department by receiving, storing, distributing, and maintaining medical, clinical, and general supplies throughout Cibola General Hospital and affiliated locations. The role maintains accurate inventory, replenishes established par levels, processes departmental supply requests, verifies incoming shipments, and delivers supplies and equipment to appropriate departments in a timely manner. The Materials Clerk maintains Materials Management storage and receiving areas in a clean, organized, safe, and survey-ready condition and provides responsive customer service to clinical and non-clinical departments. The position also maintains records for receiving, inventory, shipments, and distribution; assists with purchase-order documentation and procurement activities as directed; uses Microsoft Office and applicable hospital information systems; and protects confidential or sensitive information. Other reasonably related duties may be assigned.

Requirements

High school diploma or equivalent required.
Strong attention to detail and accuracy.
Ability to accurately count, receive, stock, and distribute supplies.
Ability to organize and maintain inventory and storage areas.
Basic computer skills, including Microsoft Office and email.
Ability to read and interpret purchase orders, packing slips, labels, requisitions, and inventory documentation.
Ability to communicate professionally with employees, vendors, leadership, and other departments.
Ability to prioritize duties and respond appropriately to urgent supply needs.
Ability to work independently while functioning effectively as part of the Materials Management team.
Ability to maintain confidentiality.
Dependable attendance and ability to work assigned schedules, including department-established coverage requirements.
Ability to perform frequent walking and standing, and to reach, bend, stoop, kneel, crouch, and twist.
Ability to push and pull supply carts and materials and frequently use hands and fingers to handle supplies, inventory, and equipment.
Ability to safely lift and carry supplies and equipment consistent with departmental requirements.
Ability to visually identify labels, product information, quantities, expiration dates, and inventory locations.
Ability to safely navigate hospital, clinic, receiving, and storage areas.
Ability to work in environments where dust, noise, fumes, temperature variations, or limited potential exposure to bloodborne pathogens or hazardous materials may be encountered.

Nice To Haves

Previous experience in materials management, inventory control, supply chain, warehouse operations, shipping/receiving, or healthcare supply distribution.
Previous clerical or computer experience.
Healthcare or hospital materials management experience.

Responsibilities

Receive, unload, inspect, and process incoming supplies, equipment, and other materials.
Verify received quantities and items against packing slips, purchase orders, and other receiving documentation.
Report shortages, damaged shipments, incorrect items, and other discrepancies to the Materials Manager or designee.
Date and process receiving documentation according to department procedures.
Determine destinations for received supplies and equipment and deliver them promptly to requesting departments.
Maintain documentation and tracking information for equipment received by the hospital.
Assist with packaging, documentation, and shipment of materials or equipment being returned, repaired, or sent from the facility.
Stock and replenish assigned hospital and clinical supply areas according to established par levels.
Fill departmental supply requisitions accurately and promptly.
Perform routine and cycle inventory counts as assigned.
Monitor inventory levels and communicate potential shortages, stock-outs, overstock conditions, and other inventory concerns.
Rotate supplies and identify expired, damaged, obsolete, or recalled products for appropriate disposition.
Maintain accurate inventory transactions and documentation within materials management processes or systems.
Organize supplies in designated storage locations so they are accessible and properly identified.
Assist with par-level adjustments as directed by Materials Management leadership.
Respond professionally and promptly to supply requests from hospital and clinic departments.
Retrieve and deliver supplies needed for routine departmental operations.
Assist with maintaining exchange carts, supply carts, and other designated inventory areas.
Collaborate with clinical departments when replenishing patient-care supply areas.
Communicate backorders, unavailable supplies, substitutions, and other supply concerns to Materials Management leadership.
Assist with physical inventories and inventory reconciliation as assigned.
Maintain the storeroom, receiving area, supply rooms, carts, shelving, and work areas in a clean and orderly condition.
Follow applicable hospital safety, infection-prevention, storage, and materials-handling requirements.
Maintain clear aisles and safe access to supplies and equipment.
Safely use carts, pallet jacks, hand trucks, and other authorized materials-handling equipment when trained and assigned.
Immediately report safety hazards, damaged equipment, spills, or unsafe storage conditions.
Maintain accurate receiving, inventory, shipment, and distribution records.
Assist with purchase-order documentation and procurement activities as directed.
Use Microsoft Outlook, Word, Excel, email, and applicable hospital information systems as required.
Protect confidential or sensitive hospital, employee, patient, purchasing, and vendor information.
Provide documentation and information requested by Materials Management leadership.
Perform other duties reasonably related to the position as assigned.