Material & Logistics Purchasing Coordinator
About The Position
Nova Construction Services is an established and leading Exterior Building Renovation contractor in New York City. Nova prides itself on working on unique projects across NYC and providing an excellent level of project management. The company runs on the EOS System and empowers employees to dream big and achieve their goals. Nova is looking for a Material & Logistics Purchasing Coordinator to join its fast-growing Procurement team and perform a key role in material sourcing, logistics coordination, fleet scheduling, and procurement operations. The ideal candidate should be highly organized, detail-oriented, proactive, analytical, and able to work effectively in a fast-paced construction environment while maintaining a high level of professionalism.
Requirements
- Minimum of 3 years of experience in purchasing, logistics coordination, procurement, or construction operations.
- Proficiency in Microsoft Office is required.
Nice To Haves
- Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or related field is a plus.
- Experience working in the construction industry is preferred.
- Knowledge of construction materials, logistics coordination, and fleet scheduling is a plus.
- Strong negotiation, organizational, and problem-solving skills.
- Strong written and verbal communication skills.
- Experience with inventory systems, GPS tracking systems, or procurement software is a plus.
- Bilingual Spanish is a plus.
Responsibilities
- Source and place orders for steel, flashing, structural steel, rentals, and material procurement within required timelines.
- Analyze requisitions from Field Operations and coordinate purchase orders for inbound orders.
- Request and compare vendor quotes to ensure competitive pricing and operational efficiency.
- Coordinate shipping schedules with vendors, Project Managers, foremen, yard, and shop teams.
- Prepare and schedule all vendor pick-ups for Warehouse Drivers the day before.
- Monitor and track deliveries to ensure materials and supplies arrive on time and meet project specifications.
- Coordinate dispatching accuracy with the Shop Foreman and warehouse operations team.
- Manage dispatch route planning for Yard and Shop operations using Verizon GPS applications and geofencing.
- Assist with fleet maintenance scheduling, inspections, and tracking maintenance expenses for trucks and vans.
- Troubleshoot discrepancies between purchase orders, packing slips, and invoices.
- Track and monitor purchases from initial order through final delivery.
- Prepare and process material returns and coordinate vendor credits when necessary.
- Maintain accurate purchasing records, pricing comparisons, delivery schedules, and procurement reports.
- Develop and maintain strong relationships with suppliers and vendors.
- Support procurement analytics, reporting, and operational tracking.
- Effectively communicate with field operations personnel regarding material status and logistics coordination.
- Follow company procurement procedures and operational processes.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
