APS-3: Material Coordinator - Purchasing

KBR, Inc.•Goose Creek, SC

1d•Onsite

About The Position

The Material Coordinator is a member of the Local Purchase team, which supports over 400 personnel in maintenance, supply, and logistics for a US Army program. This role is crucial in supporting maintenance teams by obtaining repair parts and supplies for various commercial and military equipment. The position involves significant paperwork and requires strict adherence to established procedures, with approximately 85% of the work week spent on a computer. The role requires coordination with vendors, processing purchase requests, and managing documentation. While the specifics of processes and computer systems are trainable, an aptitude for processes and attention to detail is essential. The position also includes receiving and issuing parts.

Requirements

Must be a U.S. Citizen.
Must be able to pass background check to obtain and maintain local base access.
Must be able to obtain and maintain a Common Access Card (CAC).
Requires a High school diploma or equivalent.
Must be very detail oriented and able to multi-task and prioritize.
Requires at least 2-4 years of relevant work experience.
Must be familiar with purchasing and logistics.
Must be able to interact with Quality department regarding writing SOW’s for services.
Must be familiar with MS Office and be proficient with computer usage.
Must possess a valid Real ID State Driver’s License.
Must comply with all established methods, safety standards, quality standards, and time schedules applicable to this position.
This includes working overtime as required to support the work schedule, occasionally working as much as seven 10-hour days per week.

Nice To Haves

Some additional education preferred but not required.
Some familiarity with accounting preferred but not required.
Experience with databases, G-Army, Deltek, CostPoint, etc preferred.
Working knowledge of CostPoint or similar Enterprise Resource Planning software.
Working knowledge of Army class of supply system and National Stock numbers.

Responsibilities

Work in support of mechanics, review parts requests and service requests for accuracy and communicate with supported maintenance shops.
Research parts and services to prepare Requests for Quote.
Organize paperwork as directed; documentation will be standardized.
Update spreadsheet / database / folders with information & statuses daily.
Request vendor information online, by email, and over the phone.
Requests approvals as directed before proceeding with Requests / Orders.
Order parts by various methods and track parts and request status updates.
Coordinate with vendor &/or corporate regarding any scheduling or documentation required.
Verify materials (or merchandise) against receiving documents, noting and reporting discrepancies and obvious damages, processing returns as required.
Follow up regarding CostPoint (KBR’s system) requisitions and receiving.
Prepare purchase card reconciliations.
Drive pickup truck to pick up parts off site as needed.
Learn and comply with all regulations / guidelines / policies / requirements at APS-3.
Complete all required training (Annual training, GCSS, KBR, Pcard, CostPoint, etc).
Finalize documentation and complete digital folder as required.
Perform other duties as assigned, including being loaned out to other departments as needed.