Material Distribution Specialist -Procedural Area - 11:00pm-7:30am

Northeast Georgia Health System•Gainesville, GA

About The Position

Following direction and guidance from department leadership, the Material Distribution Specialist requisitions, stocks, and distributes supplies for procedural departments using efficient supply chain processes. The role manages supply PAR levels, discrepancies, and backorders or substitute items; serves as a Supply Chain liaison to procedural-area and Operating Room staff; and ensures surgical case carts are accurately prepared and distributed on time. The specialist analyzes supply shortages, processes and stocks orders, and ensures supplies are available for medical procedures. The position supports Operating Room and procedural-area workflows by building surgical case carts, managing Kanban inventory, responding to urgent supply requests, coordinating with Sterile Processing and other departments, and assisting clinical teams with instruments and supplies. It also supports inventory optimization, item conversions, loaner items, expiration checks, and safe-workplace compliance.

Requirements

High school diploma or GED.
At least one year of healthcare supply experience in a hospital procedural environment or similar experience.
Able to be trained and certified to use an electric pallet jack.
Able to take direction from a supervisor and department leadership and perform routine duties with minimal supervision.
Able to resolve urgent and complex supply disruptions in a fast-paced clinical procedure environment.
Excellent communication and customer-service skills when working with surgeons, staff, patients, families, and outside vendors.
Ability to analyze and adjust Kanban PAR levels to improve inventory efficiency.
Strong attention to detail, multitasking, and prioritization skills.
Ability to assess the urgency of customer inquiries and escalate issues to leadership when needed.
Interpersonal skills for working with clinicians and other hospital personnel in fast-paced, high-stress environments.
Basic knowledge of inventory and distribution methodologies and sourcing options, including the ability to respond appropriately to product-acquisition models.
Technical skills to use hospital ERP systems, Microsoft Outlook, Excel, and Word, other relevant functional software, and handheld technology for ordering and PAR-level management.
Ability to stand and sit for extended periods, crouch, push and pull, and lift up to 50 pounds unassisted.

Responsibilities

Meet supply-chain duties, schedules, and deadlines for hospital procedural areas.
Maintain the Kanban program through the Daily Management System and stock Kanban nodes in accordance with company and department policy.
Build surgical case carts according to surgical requisitions and surgeons’ preference cards, and pull required supplies and instruments accurately and completely.
Create deficit lists of supplies and instruments needed for TF cases and possible rapid-turnover events.
Coordinate with Sterile Processing, Operating Room staff, and the Operating Room supply inventory team to obtain supplies and instruments for surgical cases.
Transfer completed case carts to the sterile core, pull required core items, and stage case carts as directed, including the 07:30 a.m. carts and TF carts.
Process stat and emergent requests and case carts immediately.
Keep the work area neat and clean.
Serve as a resource to the surgical team for obtaining supplies and instruments needed for procedures.
Obtain items requested by Operating Room rooms from the core and coordinate with other departments when items are not located there.
Assist Operating Room staff and surgeons in selecting and obtaining appropriate instrumentation and supplies for surgical procedures.
Troubleshoot instrumentation and supply issues with the Operating Room team and recommend timely resolutions.
Inventory and restock designated core instruments and supplies, and assist the Operating Room inventory team with stocking Operating Room rooms and core areas during downtime.
Coordinate with Operating Room staff and Level III nurses to acquire specialty supplies and instruments for scheduled and emergent cases.
Complete special assignments without direct supervision.
Work with the PAR Optimization team on inventory adjustments, including bin resizing and adding or deleting items when manual correction is not practical.
Coordinate with the Borrow/Loan Technician regarding outside-vendor trays and items, and ensure loaner-item documentation and communication are complete.
Participate in item conversions and new-item additions with Supply Chain leadership, Supply Optimization, Value Analysis, Strategic Sourcing, and clinical leaders.
Communicate supply PAR-level changes and updates to nursing representatives.
Check expiration dates on stock items.
Order, stock, and conduct inventory audits of biologics and complex supplies related to human tissue, implants, and robotic surgery.
Support a safe work environment and comply with regulatory requirements and hospital, state, and federal safety policies.
Perform other duties as assigned.