Marketing Operations Assistant

GVO Partners

7d•Remote

About The Position

GVO Partners is hiring a highly organized, execution-first Marketing Operations Assistant to support the Director of Marketing and coordinate activity across multiple practices. This role sits at the intersection of marketing operations, project coordination, and communication management . You’ll be the glue, the person who makes sure marketing tasks are executed, deadlines are met, and teams stay aligned. This is not a creative or strategy role. You’ll own tracking, follow-ups, and accountability across multiple initiatives using monday.com as the single source of truth. If you thrive in fast-moving environments, love structure, and take pride in follow-through, you’ll do well here.

Requirements

monday.com – strong working proficiency (boards, task tracking, updates)
Google Workspace – Docs, Sheets, Drive organization
Slack / Email – professional communication and follow-ups
CRM systems – familiarity (GoHighLevel preferred)
Spreadsheets – basic tracking and reporting
Canva – basic asset handling and organization
Remote collaboration tools (Zoom, Google Meet)
Exceptionally organized and detail-oriented
Strong written communication skills
Proactive with follow-ups and task ownership
Able to manage multiple stakeholders and priorities
High sense of urgency and accountability
Comfortable working independently with minimal supervision
Comfortable supporting a U.S.-based team
Must overlap with EST working hours (2-3 hours daily)
Monday to Friday, standard business hours

Nice To Haves

Experience in marketing coordination or agency environments
Experience supporting multi-location or multi-brand businesses
Familiarity with campaign setup and email marketing tools
Experience with process improvement or workflow optimization

Responsibilities

Own and manage monday.com marketing boards, timelines, and task workflows
Track campaign execution across teams and ensure deadlines are met
Proactively follow up on outstanding tasks with internal teams and vendors
Identify delays, blockers, or gaps and flag them early
Manage and organize marketing-related email communication
Draft responses, categorize requests, and ensure timely follow-ups
Coordinate across marketing managers, agency partners, and internal stakeholders
Act as the central hub for marketing requests and task intake
Assist with CRM (GoHighLevel) automations and campaign setup
Support email scheduling and marketing workflows
Help ensure campaigns are launched accurately and on time
Support weekly marketing reporting and performance summaries
Track task completion rates and overdue items
Maintain visibility across all marketing initiatives
Ensure clear ownership and accountability across projects
Organize marketing assets across Google Drive, Canva, and internal systems
Take meeting notes and translate them into clear action items
Maintain clean, structured workflows across all marketing operations