Marketing Office Coordinator [Full-Time]
About The Position
San Antonio Zoo is seeking a highly organized, proactive, and resourceful Marketing Office Coordinator to support the daily operations of its Marketing Department. The role provides administrative, project coordination, and communications support across marketing, group sales, sponsorships, public relations, internal and external communications, and community affairs. The successful candidate will help the team stay organized and efficient in a fast-paced, collaborative environment. The coordinator supports the Vice President of Marketing and serves as the Marketing Department’s primary administrative point of contact. The position also assists with campaigns, communications, community relations, group sales, sponsorships, events, and other departmental projects. Occasional evening, weekend, holiday, and special-event work may be needed according to operational requirements. San Antonio Zoo is an equal opportunity employer and will not discriminate against applicants on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.
Requirements
- Strong written and verbal communication skills.
- Excellent organizational, time-management, and multitasking abilities, with strong attention to detail.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Ability to manage multiple projects, coordinate deadlines, and prioritize competing responsibilities.
- Proactive, resourceful team player with a positive attitude, strong interpersonal skills, and a willingness to learn.
- Ability to work independently, exercise sound judgment, and collaborate effectively across departments.
- Commitment to following established safety procedures and completing required training by assigned deadlines.
- Must successfully complete a pre-employment background check and drug screening.
- Must be at least 18 years old and possess a valid driver's license with an acceptable driving record.
- Out-of-state license holders must obtain a Texas Class C Driver's License within 45 days of employment.
- Flexibility to work occasional evenings, weekends, holidays, and special events as operational needs require.
Nice To Haves
- Bachelor’s degree, or equivalent professional experience.
- Minimum of two years of relevant professional experience.
Responsibilities
- Provide administrative support to the Vice President of Marketing, including calendar management, scheduling, travel arrangements, meeting coordination, and correspondence.
- Coordinate departmental meetings, prepare agendas, document meeting minutes, and track action items and follow-ups.
- Serve as the primary administrative point of contact for the Marketing Department.
- Manage departmental office supplies, records, and administrative resources.
- Support marketing campaigns, public relations initiatives, and departmental projects by coordinating deliverables, materials, timelines, and vendor communications.
- Assist with drafting, editing, and proofreading internal and external communications, including newsletters, press releases, social media content, and departmental announcements.
- Maintain department contact lists, media databases, and stakeholder records.
- Assist with community relations, outreach initiatives, special events, and promotional activities.
- Provide administrative and coordination support for group sales, sponsorships, and special events.
- Assist with scheduling, lead tracking, client communications, document preparation, and event coordination.
- Facilitate communication and follow-up between the Sales & Sponsorship team, internal departments, and external partners.
- Support special projects and other departmental initiatives as assigned.
- Perform additional work-related duties as needed.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
