Marketing & Fulfillment Coordinator

Network Health WI•Menasha, WI

2d•Hybrid

About The Position

Network Health is seeking a Marketing & Fulfillment Coordinator to support the execution of marketing and member communications by coordinating, developing, and fulfilling print and communication materials. The role works closely with internal teams and external vendors to ensure deliverables are accurate, compliant, on brand, and completed on time. Responsibilities span written communications, print production workflows, translation requests, recurring mailings, marketing-material inventory, and vendor file exchanges. Candidates must reside in Wisconsin. Under the hybrid workplace model, the position is eligible for three days per week at a home office with reliable internet and two days per week at the corporate office in Menasha. The schedule is 40 hours per week, 8 a.m. to 5 p.m., Monday through Friday.

Requirements

Associate degree or at least four years of related experience.
One to two years of copywriting, editing, and communications experience.
One to two years of experience coordinating multiple projects simultaneously.
Experience with the quoting process and selecting vendors based on quality, price, and service.
Experience with and understanding of postal regulations and mailing requirements or standards.
Must reside in Wisconsin.
Reliable internet is required for work from the home office.

Nice To Haves

Two to five years of experience in print production, mailings, and fulfillment.

Responsibilities

Promote positive working relationships with internal teams and external partners, including print, mail, and fulfillment vendors.
Create or update letters and manage internal reviews with marketing and other teams to ensure accuracy, timeliness, and brand alignment; prepare complete information for print and fulfillment.
Manage marketing and communication deliverables, ensuring accuracy, brand consistency, and compliance with corporate style and governmental standards.
Exchange files, mailing lists, and proofs with vendors, and maintain workflows that meet project timelines.
Manage inventory and order requests for print materials, envelopes, letterhead, and corporate items; stay current on USPS mailing regulations affecting fulfillment.
Assist with creating and distributing recurring mailings of print materials, such as formularies and directories.
Assist with creating, maintaining, or updating Marketing projects in Smartsheet and QuickBase.
Manage translation requests by monitoring and submitting them and seeking team assistance as needed to ensure timely processing.
Participate in campaign planning, brainstorming, and team planning sessions; suggest ways to improve processes, reduce costs, and enhance constituent experience.
Follow marketing processes, desk procedures, and applicable regulatory requirements to ensure compliance across deliverables.
Develop and maintain successful working relationships with leaders, stakeholders, employees, and vendors.
Submit invoices for departmental approval and route them to Finance for processing.
Support cross-training initiatives, fulfillment, marketing and communications reporting, and other assigned tasks.