Marketing Events Intern
About The Position
The Marketing Events Intern gains hands-on experience supporting Geographic Solutions’ trade show, conference, and corporate event programs. Working under the guidance of the Marketing Events Specialist and the Marketing & Communications Group Lead, the intern learns how event logistics, marketing outreach, and internal coordination contribute to successful events. Training includes introductions to company tools and procedures, demonstrations, guided practice, and regular feedback. Assignments progress according to demonstrated skills and readiness. Through training, observation, and supervised assignments, the intern gains exposure to conference planning, inventory and shipping, digital marketing, professional communication, and post-event reporting. The role may also support webinars, podcasts, the annual technology conference, the holiday party, and other employee engagement initiatives. The position is onsite daily at GSI’s headquarters in Palm Harbor, Florida. Hours are flexible around the school schedule, at 4–8 hours daily and a minimum of three days per week, with flexibility to support occasional conference deadlines and shipping needs.
Requirements
- Currently pursuing an A.S., B.S., M.S., or equivalent degree in Marketing, Event Management, Communications, or a related field.
- Strong organizational, multitasking, and time-management skills.
- Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
- Ability to lift and carry packages weighing 25–50 lbs.
Nice To Haves
- Project coordination or event planning experience.
- Familiarity with Trello, Constant Contact, and CRM platforms such as HubSpot.
Responsibilities
- Learn how conference calendars, spreadsheets, Trello, and checklists are used to organize events; assist with tracking deadlines, updating information, and organizing files.
- Learn exhibitor requirements and sponsorship deliverables; assist with registration information, event portals, and uploading approved materials.
- Learn packing, shipping, labeling, tracking, and return procedures; help prepare conference shipments and coordinate returned materials.
- Learn how trade show materials and promotional items are tracked and stored; assist with inventory updates and inspecting returned items.
- Learn how staff travel is organized and communicated; help update OPC Travel records and prepare travel summaries.
- Receive introductory training on HubSpot forms, contact lists, workflows, email testing, and reporting; assist with preparing and sending approved conference emails.
- Learn how conference content supports marketing goals and brand standards; draft captions and graphics and help schedule and publish approved social media posts.
- Research industry events, target audiences, and competitor participation; organize findings for staff review.
- Learn how Marketing, Sales, Design, Training, and Finance collaborate to support conferences and company events.
- Learn how attendance, engagement, staff feedback, and campaign results support future planning; assist with compiling reports and maintaining event records.
- Participate in selected meetings and assist with corporate events and marketing initiatives to gain exposure to different areas of the department.
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What This Job Offers
Job Type
Part-time
Career Level
Intern
Education Level
No Education Listed
