Marketing Event Project Coordinator

4imprint•Oshkosh, WI

19h•$0 - $24•Hybrid

About The Position

The Marketing Event Project Coordinator supports the resources and processes needed to prepare and deliver successful marketing events and remarkable attendee experiences. The role maintains the master event schedule, coordinates event details across 4imprint departments, and partners with marketing team members and other internal stakeholders to plan, coordinate, and execute trade shows and events that reflect 4imprint’s brand values. The position works alongside marketing outreach managers and other 4imprint teammates. It supports event planning and execution, including timelines, show promotions and giveaways, pre- and post-show communications, travel arrangements, clothing choices, scheduling, attendee experience, and inventory of trade show items, displays, and accessories. The role also contributes to team goals, workflow and productivity improvements, performance and quality processes, and ongoing professional development. The role is eligible for work from home in Wisconsin after a period of in-person training and onsite work, typically after 1–3 months. Remote work depends on business needs, and the employee may be asked or choose to return onsite for scheduled meetings or other work. The position may be performed remotely in Wisconsin or at 4imprint sites in Wisconsin.

Requirements

High school diploma or equivalent.
At least 3 years of customer service experience.
Proficiency with Outlook, Excel, Word, OneNote, and PowerPoint.
Effective communication, interpersonal, critical thinking, troubleshooting, and problem-solving skills.
Planning, organization, and/or project management experience with minimal supervision, along with trade show, event coordination, or related experience.
Ability to own assigned work, manage priorities, meet deadlines, and support department and customer needs.
Ability to coordinate project workflows, suggest improvements to productivity and team engagement, and support lean initiatives.
Ability to follow productivity and quality processes and use feedback to build on team strengths and address areas for improvement.
Commitment to training and professional development.
Strong critical thinking and reasoning skills.
Ability to meet the role’s physical requirements, including being on one’s feet for extended periods at trade shows or events.
Regular and predictable attendance.
Ability to communicate effectively verbally and in writing and to enter data.
Must be legally authorized to work in the United States at hire and maintain work authorization throughout employment; visa sponsorship is not offered.

Nice To Haves

College degree.
Understanding of promotional merchandise.
Knowledge of promotional products.

Responsibilities

Demonstrate 4imprint’s eight core principles: Honesty, Curiosity, Collaboration, Flexibility, Accountability, Empathy, Positive Attitude, and Humility.
Take ownership of assigned tasks and projects, meet department goals and deadlines, and satisfy internal and external customer needs.
Suggest improvements to workflow, productivity, and team member engagement.
Support guidelines and processes for measuring productivity and quality standards.
Participate in team meetings covering goals, company updates, training opportunities, and events.
Participate in monthly or quarterly meetings between event and distribution center operational areas.
Work alongside and support marketing outreach managers and other 4imprint teammates.
Support the marketing team’s master event plan by coordinating with outreach managers, following event-detail timelines, suggesting or acquiring show promotions and giveaways, and coordinating external pre- and post-show communications.
Coordinate travel arrangements, clothing choices, promotional giveaways, scheduling, and planning for the attendee experience at the 4imprint booth.
Monitor and maintain inventory of trade show items, displays, and accessories.
Maintain current knowledge of trends and updates relevant to the role.