Marketing Coordinator & Executive Assistant

Team Architects • Glendale, AZ

2d • Onsite

About The Position

CalzaCo is a growing real estate team based at Westgate in Glendale, serving Phoenix's West Valley. Founder Julie Calza has built the systems and needs someone to operate them day to day so she can spend more of her time growing the business. The role splits about 70 to 80% marketing and content, running the social presence and the AI content engine, and 20 to 30% executive support, keeping Julie's calendar, inbox, and day-to-day running smoothly. This role involves both office work and work out in the field. It is a high-accountability position where results are tracked on a weekly scorecard, and feedback is direct. The workdays will look different, and the role requires flexibility to handle unexpected tasks.

Requirements

• Real social media fluency: either your own accounts with a consistent posting history and genuine engagement, or social media work you've done for an employer with something to show for it.
• A content reflex: you see everyday moments as potential content and capture them without being asked.
• Real, hands-on experience with AI tools, and an honest sense of where they fall short.
• Comfort with Canva and Meta Business Suite from day one.
• Phone-camera competence: your photos and videos look intentional, even if they're not professionally shot.
• Reliable, presentable personal transportation.
• Home no more than 45 minutes from our Glendale office during peak traffic hours.
• A genuine sense of why the West Valley works for you long term.
• High energy, and able to focus it.
• Comfort with a schedule that can change within the day, without notice.

Nice To Haves

• Experience with any CRM or task management tool (we use Keap and Asana).
• Basic video editing for reels, carousels, and stories.
• A real estate license or real estate industry background.

Responsibilities

• Own the team's social media presence (Instagram, TikTok, LinkedIn, Google Business Profile, Nextdoor, blog, and YouTube scheduling) against a consistent weekly posting cadence.
• Capture candid photo and video content of Julie and the team, on your own initiative.
• Operate an existing suite of custom AI content tools, reviewing everything critically before it goes out.
• Build listing flyers, run AI-assisted listing descriptions and virtual staging, and keep the client community page active.
• Bring a weekly list of content ideas to Julie, and know when something is worth acting on in real time.
• Own Julie's calendar: scheduling, protecting her focus time, resolving conflicts, and declining on her behalf when it makes sense.
• Manage her inbox so nothing important gets buried, surfacing vendor issues, billing, and opportunities that actually need her eyes.
• Run her daily task board and clear what you can.
• Make sure meeting notes get taken, distributed, and turned into tracked action items.
• Handle travel, conference registration, and merch orders, plus day-to-day tech support and vendor coordination.
• Coordinate smaller client gatherings and support larger team events, plus team and vendor gifting.
• Run work-related errands: lunch and coffee runs, store returns, picking up packages, grabbing supplies.
• Research and vet opportunities like podcasts, sponsorships, and award nominations, and bring recommendations forward.

Benefits

• Compensation & Benefits $62,000 to $70,000 base salary
• Performance bonus tied to a weekly scorecard, with on-target total compensation of $90,000+/year
• Paid time off, earned progressively and spelled out in your employment agreement
• A travel supplement for local driving beyond a short radius of the office

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed