Marketing Coordinator & Executive Assistant

Team Architects • Glendale, AZ

3d • $62,000 - $70,000 • Onsite

About The Position

CalzaCo is a growing real estate team based at Westgate in Glendale, serving Phoenix's West Valley. Founder Julie Calza has built the systems and needs someone to operate them day to day so she can spend more of her time growing the business. The role splits about 70 to 80% marketing and content, running the social presence and the AI content engine, and 20 to 30% executive support, keeping Julie's calendar, inbox, and day-to-day running smoothly. This role involves both office work and work out in the field. It is a high-accountability position where results are tracked on a weekly scorecard, a meaningful part of compensation is tied to it, and feedback is direct. The workdays will look different, and the schedule can change within the day without notice.

Requirements

• Real social media fluency: either your own accounts with a consistent posting history and genuine engagement, or social media work you've done for an employer with something to show for it
• A content reflex: you see everyday moments as potential content and capture them without being asked
• Real, hands-on experience with AI tools, and an honest sense of where they fall short
• Comfort with Canva and Meta Business Suite from day one
• Phone-camera competence: your photos and videos look intentional, even if they're not professionally shot
• Reliable, presentable personal transportation and a home no more than 45 minutes from our Glendale office during peak traffic hours, with a genuine sense of why the West Valley works for you long term
• High energy, and able to focus it. Our team is outgoing, we laugh, but we are often working with people through high level transactions and providing an elevated client experience. You are the one who helps bring the energy up in a room, not down.
• Comfort with a schedule that can change within the day, without notice

Nice To Haves

• Experience with any CRM or task management tool (we use Keap and Asana)
• Basic video editing for reels, carousels, and stories

Responsibilities

• Own the team's social media presence (Instagram, TikTok, LinkedIn, Google Business Profile, Nextdoor, blog, and YouTube scheduling) against a consistent weekly posting cadence
• Capture candid photo and video content of Julie and the team, on your own initiative, not on direction
• Operate an existing suite of custom AI content tools, reviewing everything critically before it goes out so it never sounds robotic
• Build listing flyers, run AI-assisted listing descriptions and virtual staging, and keep the client community page active
• Bring a weekly list of content ideas to Julie, and know when something is worth acting on in real time instead of waiting
• Own Julie's calendar: scheduling, protecting her focus time, resolving conflicts, and declining on her behalf when it makes sense
• Manage her inbox so nothing important gets buried, surfacing vendor issues, billing, and opportunities that actually need her eyes
• Run her daily task board and clear what you can, so what's left genuinely requires her judgment
• Make sure meeting notes get taken, distributed, and turned into tracked action items, including hers
• Handle travel, conference registration, and merch orders, plus day-to-day tech support and vendor coordination that keeps things running
• Coordinate smaller client gatherings and support larger team events, plus team and vendor gifting
• Run work-related errands: lunch and coffee runs, store returns, picking up packages, grabbing supplies
• Research and vet opportunities like podcasts, sponsorships, and award nominations, and bring recommendations forward

Benefits

• Performance bonus tied to a weekly scorecard
• Paid time off, earned progressively and spelled out in your employment agreement
• A travel supplement for local driving beyond a short radius of the office

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed