Marketing & Communications Specialist (Internal)

Roberts Civil Engineering•Blackshear, GA

About The Position

Roberts Civil Engineering is seeking a Marketing & Communications Specialist (Internal) to support internal and external communications, culture and engagement initiatives, marketing collateral, events, and client outreach. The role works across the company, translating approved technical and leader-provided information into clear materials and ensuring reliable follow-through on recurring marketing, communications, and coordination responsibilities. The position creates and coordinates approved employee-facing messages, social media and email content, website updates, and other routine communications. It supports employee engagement and company culture through campaigns, events, recognition activities, and approved community or industry initiatives. The specialist maintains marketing collateral and brand resources, prepares materials in line with established brand standards, creates written, photo, and video content, and coordinates with approved vendors. The specialist assists technical and divisional leaders with client outreach, proposals, statements of qualifications, interviews, and pursuit materials, using information approved by those leaders. The role coordinates related schedules, contact lists, materials, and follow-up, but does not independently own client relationships or make commitments on behalf of RCE. It also provides administrative coordination for designated product lifecycle meetings and workflows in Monday.com, maintaining documentation, schedules, action items, and status information. Additional responsibilities include reviewing assigned company properties and documenting maintenance needs; coordinating approved maintenance, repairs, vendors, service schedules, and records; serving as an administrative contact among vendors, tenants, and internal stakeholders; and conducting property research for potential development opportunities based on criteria set by Technical Division leaders. Strategic duties include partnering with technical and divisional leaders to improve marketing and communications support, keeping collateral current, supporting internal culture initiatives, recommending process improvements to the HR Director, and escalating sensitive matters to the appropriate leader. Senior and divisional leaders retain ownership of growth and business development strategy, markets, client relationships, pursuit decisions, technical commitments, scope, pricing, contracts, and project delivery.

Requirements

Strong writing, editing, organization, brand consistency, discretion, and vendor-coordination skills.
Ability to manage multiple deadlines and coordinate with technical professionals while maintaining accurate records and appropriate approvals.
Ability to travel to RCE offices, meetings, events, vendor locations, and assigned company properties.
Ability to access and navigate company properties and event locations as required.
Ability to lift up to 15 pounds at times.

Nice To Haves

BS/BA in marketing, communications, public relations, business, or a related field; equivalent relevant experience may be considered.
Two to five years of relevant marketing, communications, professional-services, event, or coordination experience.
Experience in architecture, engineering, construction, professional services, or another technical environment.
Experience creating and maintaining marketing collateral, digital content, presentations, events, and internal communications.
Proficiency with Microsoft 365 and familiarity with Monday.com, Canva, Adobe InDesign, WordPress, or comparable platforms.

Responsibilities

Create and coordinate approved employee-facing messages, social media content, email communications, website updates, and other routine company communications.
Support company culture and employee engagement through internal campaigns, company events, recognition activities, and approved community or industry initiatives.
Maintain marketing collateral and brand resources, including templates, resumes, project profiles, experience information, photographs, presentations, and approved visual assets.
Prepare and update flyers, advertisements, presentations, event materials, promotional items, and other marketing content using established brand standards.
Coordinate with approved marketing, printing, photography, website, promotional-product, and event vendors.
Create written, photo, and video content to support internal teams, project initiatives, and client communications.
Assist technical and divisional leaders with planned client outreach by preparing communications, contact materials, meeting information, presentations, leave-behind materials, and follow-up resources.
Support proposal, statement of qualifications, interview, and pursuit-related materials using information approved by responsible technical and divisional leaders.
Coordinate approved client appreciation, relationship-building, community, and industry events with the leaders who own the underlying client relationships.
Organize outreach schedules, contact lists, communication drafts, and follow-up items without independently owning client relationships or making commitments on behalf of RCE.
Provide administrative coordination for designated product lifecycle meetings and related Monday.com workflows, including meeting materials, action items, assigned owners, due dates, and follow-up.
Maintain agreed process documentation, templates, meeting schedules, and status information for assigned workflows.
Periodically review assigned company properties and document maintenance, repair, or service needs.
Coordinate approved property maintenance, repairs, minor projects, vendors, service schedules, and related records.
Serve as an administrative coordination point among property vendors, tenants, and designated internal stakeholders, escalating contractual, financial, safety, or major property decisions to the appropriate owner.
Conduct property research to identify potential development opportunities based on criteria established by Technical Division leaders.
Partner with technical and divisional leaders to strengthen the quality, consistency, and timing of marketing and communications support for client engagement and pursuit activities.
Coordinate periodic reviews of marketing collateral and brand resources to keep company materials current, accurate, and aligned with approved messaging.
Support planning and execution of internal culture, engagement, and communication initiatives that reinforce RCE’s mission and core values.
Identify practical improvements to recurring marketing, communication, event, and product lifecycle coordination processes and recommend changes to the HR Director.
Protect brand consistency, confidentiality, and approval boundaries by escalating sensitive communications, strategic messaging, client commitments, and reputational questions to the appropriate leader.
Perform other related duties as assigned.