Marketing & Business Development Coordinator

Carlton Fields•Tampa, FL

102d•Hybrid

About The Position

Carlton Fields is seeking a Marketing & Business Development Coordinator to support firmwide marketing, awards and rankings, and business development initiatives. The role primarily focuses on drafting legal directory and award submissions, managing the firm's experience database, and preparing marketing collateral and other support for the Marketing and Business Development Department. The coordinator works closely with attorneys and the marketing and business development team to position the firm and its lawyers in the marketplace and support new business opportunities. This hybrid position may be based in any of the firm's office locations. The role also supports proposals and pitches, marketing content, attorney biographies, website and social media updates, and department-wide administrative and reporting tasks. A college degree is required; a concentration in Journalism, English, Communications, Marketing, or Business is preferred. The position calls for 2–3 years of related experience, ideally involving regular writing and editing. Law firm experience is a plus but is not required.

Requirements

College degree.
2–3 years of related experience, ideally involving regular writing and editing.

Nice To Haves

College concentration in Journalism, English, Communications, Marketing, or Business.
Experience in journalism, communications, content marketing, or legal marketing.
Law firm experience.

Responsibilities

Draft clear, well-organized submissions to legal directories, rankings, and awards using case and matter information.
Coordinate directory, ranking, and award submissions by identifying opportunities, developing a calendar, and gathering information.
Collect, maintain, and track case and matter data, survey responses, and other experience metrics.
Work with the awards team to deliver timely, accurate submissions aligned with firm priorities.
Update, maintain, and organize business development content and collateral in the firm's experience management software and central filing system.
Enter, validate, and audit matter, case, and deal information in the experience database.
Generate database reports and experience lists for proposals, RFPs, directory submissions, attorney biographies, and targeted client development materials.
Assemble and track proposals, RFPs, RFIs, and pitches.
Draft content for firm marketing materials, practice and industry summaries, and client-facing collateral.
Support the communications team by posting awards, rankings, and firm accolades to the firm's website and social media channels.
Draft attorney biography narratives, including lateral and internal updates.
Gather information from attorneys for accurate drafts of submissions, biographies, and pitch materials.
Track proposals, award submissions, and results in the firm's central tracking system and prepare periodic reports on outcomes and trends.
Handle other day-to-day Marketing and Business Development Department responsibilities firmwide and locally, as needed.