Marketing and Leasing Coordinator - Commercial Real Estate

Zarrellco•Ontario, CA

13d

About The Position

A commercial real estate company is seeking an organized, service-oriented Marketing and Leasing Coordinator to support property management, leasing, and marketing functions across its portfolio. The coordinator will work closely with internal teams, tenants, brokers, and outside vendors to help maintain efficient property operations and support leasing activity. The role includes responding to tenant needs, coordinating maintenance requests, maintaining property and leasing records, assisting with marketing initiatives, and providing administrative support for lease transactions. It offers exposure to multiple aspects of commercial real estate property operations and leasing. The position is located in Ontario, California. The annual base salary is $65,000–$75,000, depending on experience, with a potential annual performance-based bonus.

Requirements

At least two years of customer service experience in a professional office environment.
Strong written and verbal communication skills, including professional telephone etiquette.
Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
Excellent organizational skills and attention to detail.
Ability to manage competing priorities and meet deadlines in a fast-paced environment.
Professional and collaborative approach when working with tenants, vendors, brokers, and internal teams.
Willingness to learn new systems, develop commercial real estate knowledge, and take on additional responsibilities.

Nice To Haves

Associate or bachelor's degree preferred.

Responsibilities

Provide administrative and organizational support to the leasing team throughout the leasing process.
Assist with property tours, coordinate access to available spaces, and help ensure vacancies are presentable for prospective tenants.
Prepare leasing correspondence, proposal materials, letters of intent, confidentiality agreements, and internal approval documentation.
Maintain leasing activity reports, transaction trackers, and supporting documentation.
Coordinate preparation of property marketing materials, including brochures, flyers, and other promotional content.
Update property listings on commercial real estate platforms and company websites to keep information accurate.
Monitor broker agreements, track upcoming expiration dates, and assist with renewals.
Act as a primary contact for tenant questions, service requests, and general property-related needs.
Respond to tenant concerns promptly and professionally while maintaining positive business relationships.
Coordinate with maintenance personnel and external vendors to address service requests and resolve property issues.
Monitor outstanding work orders and follow up to help ensure timely completion.
Confirm tenant responsibility and obtain required authorization before coordinating chargeable services.
Maintain accurate tenant files, contact information, and applicable compliance records.
Assist property management teams with daily operational needs, scheduling, documentation, and reporting.
Review and code vendor invoices, obtain appropriate management approvals, and submit invoices for processing.
Coordinate utility account transfers and communicate with service providers as needed.
Organize property records, operational databases, and administrative files.
Track required building safety inspections and help maintain inspection documentation.
Assist with collecting and maintaining property information used for ESG reporting.
Collaborate with property management, leasing, and maintenance teams to support efficient property operations.