Marketing and Events Planner

Gulfeagle Supply • Tampa, FL

1d • Onsite

About The Position

Gulfeagle Supply is a family-owned full-line distributor of residential and commercial roofing and building products with over 100 locations nationwide. The Marketing and Events Planner supports company-sponsored events, trade shows, customer programs, meetings, incentive trips, and marketing initiatives. The role coordinates attendee management, travel, registrations, event communications, logistics, and vendors while supporting broader marketing initiatives and departmental priorities throughout the year.

Working closely with the Director of Marketing, Marketing Manager, internal stakeholders, and external vendors, the planner helps ensure events and marketing programs are executed professionally, efficiently, and within budget. The position calls for strong organization, attention to detail, customer service, and the ability to manage multiple projects. The role is based at Gulfeagle Supply’s Tampa Branch Support Center (Corporate Office), is full-time and in-person, and requires travel estimated at 20–40%, depending on event schedules and business needs.

Requirements

• Bachelor’s degree in Marketing, Communications, Business, Hospitality, Event Management, or a related field.
• 2–5 years of experience in event coordination, marketing coordination, hospitality, project coordination, communications, or a related field.
• Strong organizational and project coordination skills.
• Exceptional attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills.
• Excellent customer service and relationship-building abilities.
• Ability to work independently and collaboratively across departments.
• Strong problem-solving skills and ability to escalate issues appropriately.
• Proficiency in Microsoft Office Suite.
• Ability to learn and adapt to new technologies and processes.
• Must be able to stand and walk for long periods during events.
• Must be able to lift up to 25 pounds at times.
• Must be able to work a variety of hours to accommodate events.
• Travel is required to support company meetings, customer programs, trade shows, and other marketing-related events; estimated travel is 20–40%, depending on event schedules and business needs.

Nice To Haves

• Experience with forms, spreadsheets, event registration platforms, project tracking tools, and related administrative systems.
• Familiarity with AI-powered productivity, workflow, reporting, and content creation tools.

Responsibilities

• Coordinate logistics for company-sponsored meetings, trade shows, customer events, incentive trips, sales meetings, and internal events.
• Maintain event timelines and project plans to meet deadlines.
• Create and manage event registration forms, RSVP tools, attendee tracking lists, and reporting tools.
• Coordinate attendee communications before, during, and after events; track registrations and follow up for required information.
• Manage attendee lists, rooming lists, seating assignments, name badges, event materials, and event documentation.
• Coordinate transportation, hotel accommodations, and travel-related communications for event attendees.
• Coordinate with approved sourcing partners, hotels, venues, transportation providers, vendors, and service partners on event planning, logistics, contract administration, and customer hospitality initiatives.
• Manage room blocks, attendee reservation changes, and lodging-related communications.
• Prepare event schedules, attendee guides, event communications, and related materials.
• Assist with on-site event coordination and support as needed.
• Support sponsorship administration, tracking, communication, fulfillment, and customer hospitality initiatives.
• Gather event feedback and prepare post-event summaries and reports.
• Coordinate customer-facing events, hospitality experiences, incentive trips, and sponsorship-related programs, including registrations, logistics, communications, follow-up, ticket distributions, attendee tracking, and hospitality arrangements.
• Maintain accurate records of customer participation and event-related information.
• Research and evaluate event, entertainment, hospitality, and sponsorship opportunities that support customer engagement and business development objectives.
• Assist with promotional campaigns, sponsorship initiatives, and marketing programs.
• Support fulfillment and tracking of promotional programs and customer incentives.
• Coordinate production and distribution of marketing materials as assigned.
• Assist with internal communications, newsletters, event promotions, and marketing content development.
• Support website, social media, and marketing projects as assigned.
• Assist with vendor communication, invoice tracking, and marketing project coordination.
• Provide administrative support for marketing initiatives and departmental projects.
• Develop and maintain templates, checklists, standard operating procedures, and event documentation.
• Identify opportunities to improve workflows through technology, automation, and AI-powered tools.
• Maintain organized event files, tracking tools, vendor lists, and historical event records.
• Assist with tracking event budgets, invoices, vendor payments, and expense reconciliation.
• Prepare weekly project status updates and activity reports.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level