Marketing Admin Assistant

IFS Coatings Inc•Gainesville, TX

13d•Onsite

About The Position

This is an onsite position located in Gainesville, TX. The role requires the ability to navigate between buildings and walk up and down stairs regularly. The position reports to the Marketing VP, who is not onsite, necessitating a self-starter attitude with strong self-management, the ability to ask for help when needed, and to set their own schedule. The ideal candidate will be a hard worker, efficient, and willing to take on additional tasks to support the team. The primary objective of this role is to deliver unparalleled service by providing responsiveness, expertise, customization, and reliability. This includes creating a positive customer experience through thorough communication and reporting, ensuring timely delivery, managing inventory, and problem-solving. A key aspect of the role is also ensuring a safe work environment for all employees.

Requirements

Excellent organizational skills
Excellent communication skills
Excellent customer service skills
Excellent computer skills – including Microsoft office (Outlook, Word, Excel, PowerPoint,)
Excellent time management skills
Self-starter/motivation
Willingness to learn
Marketing degree or certification
Ability to travel between IFS/WolfRayet sites on own (e.g. drive own car to work at a different location as needed)

Nice To Haves

Experience preferred

Responsibilities

Complete marketing admin tasks for IFS Coatings, all product brands, and WolfRayet.
Organize clothing, track stock, and maintain accurate logs of clothing orders.
Organize and assist with promotional mail outs, mail merge, email merges, eblasts, and other customer promotions.
Assist with organizing and building wallboards.
Take on marketing project work as needed.
Assist with operational requirements for print materials.
Keep the marketing room clean, organized, and ready for customer visits at any time.
Keep marketing printed materials neat, tidy, and fulfilled.
Assist with marketing projects as required.
Assist with organizing sales meetings and other events.
Attend and contribute to marketing meetings.
Liaise with relevant tradeshow organizers and manage all items for shipping and return of tradeshow materials.
Keep tradeshow materials organized, cleaned, and inventoried when not at a show.
Assist with tradeshow follow-up as needed.
Attend tradeshows if needed.
Proof materials as requested.
Manage the Powder Coating Facebook Group.
Manage Facebook leads, follow up, and target with appropriate information.
Create digital content such as Facebook posts, videos, and eblasts.
Assist in creating eblasts and newsletters.
Contribute content to internal and external newsletters.
Assist in creating direct mail, ads, and other materials as needed.
Assist in processing architectural web submissions.
Process architect panel requests and color matches.
Ensure customer satisfaction by answering all emails and phone calls promptly and politely.
Keep architects updated on color match or panel request processes.
Log AIA numbers as needed after lunch and learn presentations.
Create AIA certificates as needed after lunch and learn presentations.
Manage Registered Applicator information and liaise with sales to receive paperwork, testing, and warranty information.
Inform the sales team when Registered Applicators need retesting.
Ship Registered Applicator materials as required.
Organize panels for architectural binders and assist with making binders.
Create architectural panel rings.