Admin Assistant

RMU•Houston, TX

10h

About The Position

The Administrative Support professional is responsible for providing comprehensive administrative, accounts payable, customer service, and operational support.

Requirements

Minimum 2–3 years of administrative experience, including receptionist and AR/AP responsibilities.
Advanced Microsoft Office skills with strong Excel proficiency.
Accurate and efficient data entry skills.
Ability to work independently and as part of a team in a fast-paced environment.
Strong verbal, written, and listening communication skills.
Excellent organizational and time management abilities.
Strong problem-solving skills to investigate and resolve inventory discrepancies.

Responsibilities

Respond to telephone, email, and in-person inquiries from customers, vendors, and internal stakeholders.
Perform general office duties including filing, scanning, reception, typing, and mail processing.
Process accounts payable transactions, invoices, statements, weekly check runs, purchase orders, and expense payables.
Prepare monthly reports and maintain operational records.
Assist inside sales, shipping/receiving, and traffic management teams as needed.
Create and maintain customer and vendor files.
Schedule inbound loads and support logistics activities.
Process customer credit card payments and bank deposits.
Update inventory information and ensure accurate system records.
Verify and maintain test certificates, bills of lading, and quality documentation.
Process customer returns and material processing orders.
Perform other duties as assigned.