Market Coordinator

SPANISH SPEAKING UNITY COUNCIL•Oakland, CA

3d•$0 - $27•Onsite

About The Position

The Market Coordinator plans, organizes, and oversees vendor participation and on-site operations for the Holiday Market. The role is the primary liaison for vendors and manages recruitment, communication, applications, and event logistics to support a successful market experience. The coordinator assists with market layout planning, booth-space allocation, vendor move-in, and site preparation while maintaining safety, quality, and presentation standards. The position also supports market decoration, volunteer coordination, and on-site problem solving. The position is temporary and part-time, based in Oakland, California, and scheduled Monday through Friday. Local travel may be required. The role duration is October 26, 2026, through December 18, 2026, and it reports to the Economic Development Manager - Workforce.

Requirements

Fluency in both Spanish and English, with excellent verbal and written communication skills in both languages.
Ability to build rapport, practice active listening, and engage professionally and welcomingly with diverse small-business owners.
Understanding of and respect for the local merchant community's cultural background, business norms, and values.
Strong organizational and time-management skills, including the ability to manage part-time hours efficiently, meet deadlines, and work independently with minimal supervision.
Prior experience in community outreach, door-to-door marketing, or customer service, with a demonstrated record of persuading or inviting people to events.
Ability to climb stairs; reach, bend, lift 20–30 pounds, crawl, kneel, stoop, twist, grasp materials, use arms and legs, walk, and climb ladders if applicable.
Ability to sit for long periods and occasionally stand and walk.
Ability to use hands to operate a computer and other office equipment.
Close vision for computer use.
Successful completion of background/fingerprint and reference checks.

Nice To Haves

Demonstrated ability to organize and coordinate vendors and volunteers.
Familiarity with the local neighborhood, merchant corridors, or small-business dynamics.
Basic understanding of event planning, community engagement strategies, or how to explain the mutual benefits of participating in local activities.
Access to reliable transportation for visiting local businesses and shops during scheduled outreach hours.

Responsibilities

Serve as the primary point of contact for potential and confirmed market vendors.
Conduct outreach to recruit a diverse mix of holiday vendors, artisans, and food stalls.
Manage vendor applications, send confirmations, and distribute market rules and guidelines.
Respond to vendor inquiries about logistics, timing, and requirements before and during the event.
Assist in planning the physical layout of the Holiday Market.
Mark booth spaces, walkways, and emergency exits at the venue before vendors arrive.
Guide vendors to assigned spaces during move-in and ensure they remain within designated boundaries.
Conduct regular site walkthroughs to check organization and operations.
Verify vendor setups meet safety standards, electrical requirements, and visual guidelines.
Monitor cleanliness, signage accuracy, and the market's overall festive presentation.
Troubleshoot on-site operational issues and assist vendors during market hours.
Help decorate the area.
Assist with volunteer outreach for the day of the Holiday Market.
Perform other duties as assigned.