Manager, Sponsored Programs (Post Award)

University of Miami•Miami, FL

12d•Onsite

About The Position

The University of Miami’s Sylvester Comprehensive Cancer Center is seeking a Manager, Sponsored Programs (Post-Award) to oversee the center’s portfolio of federal, state, foundation, and private research awards. The role manages the administrative and financial aspects of sponsored programs, with the aim of supporting funding and proposal activity and maximizing the effective use of research funds. The Manager leads the Post-Award team and provides research administration and financial management services to cancer center members. The Manager oversees day-to-day post-award operations, including project expenditure review, financial reconciliation, reporting, forecasting, effort certification, and award closeout. Using Workday Financials, the Manager manages grant finances, transactions, and reports; maintains accurate grant records; and reviews and approves requisitions, expense reports, and purchase orders for assigned projects. The role ensures compliance with institutional policies, sponsor guidelines, and regulations, resolves grant-related financial issues, and advises on allowable and unallowable expenditures. The position supports policies, procedures, and training for post-award administration, including development of a training curriculum. It sets goals and monitors performance objectives, develops high-performing staff, and identifies process improvements. The Manager works closely with faculty, center leadership, university functional and compliance offices, other departments, and funding agencies. The role reports to the Senior Manager and requires relevant federal grant, including NIH, and Workday financial system experience. The position is full-time and based at UHealth in Miami, Florida.

Requirements

Bachelor’s degree in a relevant field.
Minimum of 5 years of relevant experience.
Relevant federal grant experience, including NIH grants.
Workday financial system experience.
Knowledge of federal research-administration regulations, including OMB Uniform Guidance, Cost Accounting Standards, and Federal Acquisition Regulations (FAR).
Knowledge of financial operations and management.
Ability to optimize day-to-day operations and processes for efficiency and effectiveness.
Ability to implement strategies that improve organizational effectiveness and engagement and manage change.
Ability to build and maintain a cohesive, productive team environment and work collaboratively with others.
Proficiency with office software, technology, and relevant computer applications.
Strong verbal and written communication skills.
Excellent communication and organizational skills.

Responsibilities

Oversee day-to-day operations of Post-Award team members, including review of project expenditures, financial reconciliation, report preparation, financial forecasting, effort certification, and award closeout.
Use Workday Financials to manage grant finances, process transactions, and generate reports.
Ensure adherence to institutional policies, sponsor guidelines, and regulatory requirements.
Serve as a liaison among researchers, administrative staff, funding agencies, faculty, and central and compliance offices, providing guidance and support on financial matters.
Support development of policies, procedures, and training related to post-award project oversight and financial administration.
Maintain accurate and up-to-date records of grant expenditures, budget modifications, and financial reports.
Resolve financial issues or discrepancies related to awarded grants and contracts.
Assist in establishing a post-award training curriculum for Sylvester’s research portfolio.
Establish goals and monitor performance objectives to support effective service delivery and efficient operations.
Lead identification and development of high-performing staff.
Identify, envision, and champion process improvements, including system-based opportunities.
Provide guidance on allowable and unallowable expenditures at the post-award expenditure stage.
Serve as the Workday Financials knowledge expert.
Review and approve requisitions, expense reports, and purchase orders for assigned sponsored projects within Workday.
Meet regularly with faculty and respond to faculty communications and requests.
Maintain access to University of Miami systems, including IBISResearch and Workday, and complete mandatory ORA Research Administration onboarding and training.
Review material budget variances with senior staff and develop corrective-action plans.
Prepare monthly variance reports and assist with grant reports for senior management.
Maintain private and government grant and fund portfolios and develop and maintain grant allocation systems.
Manage monthly overhead and allocation tables and reallocate grant funds based on period reports.
Analyze operating-program costs in relation to services performed in previous fiscal years.
Create and oversee budgets, recommending modifications when appropriate.
Approve disbursement requests for coding accuracy and fund availability before funds are committed.
Establish and assess internal controls and ensure employees are trained on controls and University policies and procedures.