Sponsored Programs Support Center Specialist-Intermediate (Pre-Award)

UT Health San Antonio•San Antonio, TX

About The Position

The Sponsored Programs Support Center Specialist - Intermediate (Pre-Award) works with assigned departments to perform pre-award sponsored program activities and provide customer service. Under general supervision, the role supports UT Health San Antonio Principal Investigators (PIs), ensuring that PIs and the Office of Sponsored Programs (OSP) have accurate and timely information to prepare and submit quality proposals and monitor sponsored awards. The position supports and enhances the university’s research and sponsored programs mission.

Requirements

Bachelor’s degree.
General knowledge of proposal administration and compliance, including proposal requirements, terms and conditions; budget and budget justification development; biosketch review and development; subaward documentation review and consolidation; compliance evaluation; and assessment of facilities and other resource needs.
General knowledge of federal, state, and other sponsor regulations related to sponsored programs, especially OMB Uniform Guidance.
Experience working with sponsored program proposal development and financial administration software applications.
Ability to work independently in a team environment, take ownership of problem resolution, remain flexible and accountable, manage conflicting responsibilities, prioritize tasks, and consistently meet internal and external deadlines.
Ability to work with sponsored programs involving training, public service, basic science, and clinical research.
Attention to detail, problem-solving ability, and capacity to prioritize multiple projects and responsibilities to meet deadlines.
Analytical and problem-solving skills, including experience examining and analyzing financial transactions to prepare accurate reports and identify viable solutions.

Responsibilities

Proactively communicate internal submission deadlines and sponsor due dates to PIs.
Coordinate proposal submissions, including subaward components, for assigned PIs; develop and assist with administrative proposal components such as budgets, budget justifications, and biosketches.
Enter proposals into Cayuse or another applicable submission system before routing them to OSP, in accordance with internal deadlines.
Revise proposals after OSP review and support OSP with submission when applicable.
Coordinate the preparation and review of Just-in-Time (JIT) information, including IRB and IACUC approvals, and revise or correct information based on reporting office review.
Assist PIs with Research Performance Progress Reports (RPPRs) and other progress report submissions.
Prepare and submit transfer grant applications for incoming faculty to the reporting office.
Support PIs in understanding sponsored program administration, policies, and compliance.
Connect PIs with compliance units to support proactive protocol monitoring and management.
Coordinate routing of industry clinical trial budgets and agreements to the Clinical Trials Office and OSP.
Review awarded budgets against proposal budgets and applicable compliance documentation; send revised budgets to OSP for processing after PI approval.
Coordinate sponsored program payroll appointments with departmental personnel and help ensure payroll distributions are correct for faculty, support staff, graduate students, and others.
Submit requests to OSP for award extensions, revisions, and carryforwards, and assist PIs with transferring awards into and out of the institution.
Review and process monthly EA-Grants Review and Analysis certifications for assigned investigators.
Periodically report award spend rates and manage award closeouts at least 120, 90, 60, and 30 days before the end date.
Review expenditures monthly to confirm expenses posted to the general ledger comply with applicable Cost Principles, sponsor requirements, and institutional policies; coordinate personnel and non-payroll cost transfers with PIs and relevant UT Health San Antonio offices.
Prepare milestone-based or complex sponsor invoices for OSP approval.
Support OSP financial reporting reconciliation and validation before reports are submitted to sponsors; ensure adjustments are processed in time to support closeout within 120 days after an award ends or by the sponsor deadline.
Assist with developing and submitting program reviews and other grant-related activities.
Attend regular meetings, training sessions, and professional development workshops to stay current on relevant policies and procedures, as requested and approved by the Sponsored Programs Support Center Specialist - Supervisor.

Benefits

UT SELECT medical insurance offered free for employees, with family coverage available through payroll deduction.
Discounted copays and coinsurance when employees and dependents use UT Health Physicians.
$50,000 group term life insurance and $50,000 basic accidental death and dismemberment insurance at no cost, with additional coverage available for purchase.
Three dental plan options through Delta Dental, including two PPO plans and one dental HMO.
Two vision plan options through Superior Vision Services.
Disability insurance providing income if a non-work-related illness or injury prevents an employee from working.
Flexible spending accounts for qualifying dependent day care and out-of-pocket health care expenses.
Eligibility for the Teacher Retirement System or Optional Retirement Plan, plus voluntary retirement programs.
Front-loaded paid time off of 128 to 208 hours (16 to 26 days), based on years of service.
Extended Illness Bank accrual of 8 hours per month.
Paid family leave of up to 240 hours (6 weeks) after 6 months of consecutive employment.
12 paid holidays each year.
Discounts on services, tickets, and gym membership.