Manager, Sponsored Programs (Post Award)

University of Miami•Miami, FL

1d•Onsite

About The Position

The University of Miami’s Sylvester Comprehensive Cancer Center is seeking a Manager, Sponsored Programs (Post-Award) to oversee the center’s portfolio of sponsored federal, state, foundation, and private research awards. The Manager leads a Post-Award team that provides research administration and financial management services to cancer center members and reports to the Sr. Manager. The role works with faculty, center leadership, university offices, other departments, and external partners to manage the research portfolio effectively and efficiently. The position oversees post-award operations, including project expenditure reviews, financial reconciliation, report preparation, forecasting, effort certification, and award closeout. It uses Workday Financials to manage grant finances, process transactions, and generate reports, and maintains accurate records of grant expenditures, budget changes, and financial reports. The Manager ensures compliance with university policies, sponsor guidelines, and regulatory requirements; resolves grant and contract financial discrepancies; and provides guidance on allowable and unallowable expenditures. The Manager supports policies, procedures, and training for post-award financial management, helps establish a training curriculum, sets goals and monitors performance objectives, and develops high-performing staff. The role also identifies and champions process improvements, including system-based opportunities, and serves as a liaison between faculty, central and compliance offices, administrative staff, and funding agencies. Applicants must have relevant federal grant (NIH) and Workday financial system experience.

Requirements

Bachelor’s degree in a relevant field.
At least 5 years of relevant experience.
Relevant federal grant (NIH) experience.
Workday financial system experience.
Knowledge of federal regulations related to research administration, including OMB Uniform Guidance, Cost Accounting Standards, and Federal Acquisition Regulations (FAR).
Operational management skills to optimize day-to-day processes for efficiency and effectiveness.
Ability to implement organizational development strategies, improve effectiveness and engagement, and manage change.
Knowledge of financial operations and management.
Ability to lead teams, build positive working relationships, and collaborate with others.
Proficiency with office software, technology, and relevant computer applications.
Strong verbal and written communication skills.
Excellent organizational skills.

Responsibilities

Oversee day-to-day operations of Post-Award team members, including project expenditure reviews, financial reconciliation, report preparation, financial forecasting, effort certification, and award closeout.
Use Workday Financials to manage grant finances, process transactions, and generate reports; serve as the Workday Financials knowledge expert.
Ensure adherence to institutional policies, sponsor guidelines, and regulatory requirements.
Serve as a liaison among researchers, faculty, administrative staff, central and compliance offices, university colleagues, and funding agencies, providing guidance and support on financial matters.
Support development of policies, procedures, and training related to project expenditures, reconciliation, reporting, forecasting, effort certification, and award closeout.
Maintain accurate and up-to-date records of grant expenditures, budget modifications, and financial reports.
Resolve financial issues or discrepancies related to awarded grants and contracts.
Assist in establishing a post-award training curriculum to support Sylvester’s research portfolio.
Establish goals and monitor performance objectives for service delivery and efficient operations; identify and develop high-performing staff.
Identify, envision, and champion process improvements, including system-based opportunities.
Provide guidance on allowable and unallowable expenditures during the post-award expenditure stage.
Review and approve requisitions, expense reports, and purchase orders for assigned sponsored projects in Workday.
Meet regularly with faculty and respond to faculty communications and requests.
Maintain access to UMiami systems, including IBISResearch and Workday, and complete mandatory ORA Research Administration onboarding and training.
Review material budget variances with senior staff and develop corrective action plans.
Prepare monthly variance reports and assist with grant reports for senior management.
Maintain portfolios for private and government grants and funds; develop and maintain grant allocation systems.
Manage monthly overhead and allocation tables and reallocate grant funds based on period reports.
Analyze operating-program costs in relation to services performed during previous fiscal years.
Create and oversee budgets and recommend budget modifications when appropriate.
Approve disbursement requests for accuracy of coding and availability of funds before funds are committed.
Establish and assess internal controls and ensure employees are trained on applicable controls and university policies and procedures.