Manager, Sponsored Programs

University of Miami • Miami, FL

12h • Hybrid

About The Position

The Department of Physiology and Biophysics at the University of Miami seeks a full-time Manager, Sponsored Programs to work in a hybrid arrangement in Miami, Florida. The role oversees administrative and financial aspects of the Sponsored Programs division, with the objective of increasing sponsored funding and proposal output while maximizing the use and effectiveness of existing research funds. The manager oversees day-to-day sponsored-program activities for research staff and supports program growth and development.

The manager leads research program teams to ensure successful submission of sponsored-program activities. The position identifies and distributes federal funding opportunities, advises principal investigators on proposal strategy and compliance, and prepares and reviews proposal budgets. It coordinates multi-project and multi-institutional submissions, subrecipient documentation, electronic submissions, and internal routing and approvals. The manager also oversees sponsored awards from account setup through closeout, including award changes, financial reporting, reconciliation, and communication with investigators, central administration, and sponsors.

Requirements

• Bachelor’s degree in a relevant field.
• At least 5 years of relevant experience.
• Knowledge of financial operations and management.
• Ability to optimize day-to-day operations and processes for efficiency and effectiveness.
• Ability to implement strategies to improve organizational effectiveness and engagement and manage change.
• Ability to build a cohesive, productive team environment, maintain positive working relationships, and collaborate with others.
• Proficiency with office software, technology, and relevant computer applications.
• Strong verbal and written communication skills.
• Ability to interpret and apply Uniform Guidance (2 CFR 200), agency-specific policies, and program solicitations.
• Knowledge of federal cost principles, including allowability, allocability, reasonableness, and consistency.

Responsibilities

• Review material budget variances with appropriate senior staff and develop corrective-action plans.
• Prepare monthly variance reports for program management and development.
• Assist in preparing grant reports for senior management.
• Maintain portfolios for private and government grants and funds.
• Develop and maintain grant allocation systems.
• Manage monthly overhead and allocation tables and reallocate grant funds based on period reports.
• Analyze program operating costs in relation to services performed in previous fiscal years.
• Create and oversee budgets and recommend modifications when appropriate.
• Approve disbursement requests for accurate coding and fund availability before funds are committed.
• Establish and assess internal controls, ensure compliance with University policies and procedures, and train employees on applicable controls and policies.
• Lead research program teams to ensure successful submission of sponsored-program activities.
• Identify and distribute federal funding opportunities, aligning solicitations with investigator expertise and institutional priorities.
• Interpret and apply federal regulations, agency policies, and program solicitations.
• Advise principal investigators on proposal strategy, funding-announcement responsiveness, and federal compliance requirements.
• Develop, prepare, and review proposal budgets and justifications in accordance with federal cost principles.
• Ensure accurate application of Facilities & Administrative rates, fringe benefits, and salary limitations.
• Coordinate multi-project and multi-institutional proposals, including subawards, consortium agreements, and interagency collaborations.
• Prepare and review subrecipient documentation, including commitment forms, budgets, statements of work, and risk assessments.
• Manage electronic proposal submissions through federal systems and ensure compliance with agency deadlines and formatting requirements.
• Oversee internal routing and approval processes and ensure compliance with institutional policies and federal submission timelines.
• Manage sponsored awards from account setup through closeout in compliance with sponsor, institutional, and regulatory requirements.
• Manage award modifications, amendments, and supplemental funding actions with sponsors and institutional stakeholders.
• Facilitate award closeout, including final financial reporting, reconciliation, subrecipient closeout, and resolution of outstanding obligations.
• Serve as a liaison among investigators, central administration, and sponsors to address post-award issues and support effective communication.

Benefits

• Medical benefits
• Dental benefits
• Tuition remission
• Comprehensive benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Manager