Manager, Sponsored Programs

University of Miami • Miami, FL

1d • Hybrid

About The Position

The Department of Physiology and Biophysics at the University of Miami is seeking a full-time Manager, Sponsored Programs to work in a hybrid arrangement in Miami, Florida. The role oversees the administrative and financial aspects of the department’s Sponsored Programs division, with the objective of increasing sponsored funding and proposal output while maximizing the use and effectiveness of existing research funds. The manager leads day-to-day sponsored-program activities and supports the growth and development of research programs and staff.

The manager leads research program teams to support successful submission of sponsored activities. This includes identifying funding opportunities, advising investigators on proposal strategy and compliance, coordinating proposal development and electronic submissions, and overseeing sponsored awards from account setup through closeout. The role also manages budgets, financial reporting, fund allocations, internal controls, and compliance with University policies and sponsor requirements.

Requirements

• Bachelor’s degree in a relevant field.
• At least 5 years of relevant experience.
• Operational management skills to optimize day-to-day operations and processes.
• Ability to implement strategies that improve organizational effectiveness and engagement and manage change.
• Knowledge of financial operations and management.
• Ability to build and maintain a cohesive, productive team and collaborate effectively.
• Proficiency with office software, technology, and relevant computer applications.
• Strong verbal and written communication skills.

Responsibilities

• Review material budget variances with senior staff and develop corrective-action plans.
• Prepare monthly variance reports for program management and development.
• Assist with grant reports for senior management.
• Maintain portfolios for private and government grants and funds.
• Develop and maintain grant allocation systems.
• Manage monthly overhead and allocation tables and reallocate grant funds based on period reports.
• Analyze operating-program costs in relation to services performed during previous fiscal years.
• Create and oversee budgets and recommend budget modifications when appropriate.
• Approve disbursement requests for coding accuracy and fund availability before funds are committed.
• Establish and assess internal controls and ensure compliance with University policies and procedures; train employees on applicable controls and policies.
• Lead research program teams to ensure successful submission of sponsored-program activities.
• Identify and distribute federal funding opportunities, aligning solicitations with investigator expertise and institutional priorities.
• Interpret and apply federal regulations, agency policies, and program solicitations.
• Advise principal investigators on proposal strategy, responsiveness to funding announcements, and federal compliance requirements.
• Develop, prepare, and review proposal budgets and justifications in accordance with federal cost principles.
• Ensure accurate application of Facilities & Administrative rates, fringe benefits, and salary limitations.
• Coordinate multi-project and multi-institutional proposals, including subawards, consortium agreements, and interagency collaborations.
• Prepare and review subrecipient documentation, including commitment forms, budgets, statements of work, and risk assessments.
• Manage electronic proposal submissions through federal systems and ensure compliance with deadlines and formatting requirements.
• Oversee internal routing and approvals in accordance with institutional policies and federal submission timelines.
• Manage sponsored awards from account setup through closeout in compliance with sponsor, institutional, and regulatory requirements.
• Manage award modifications, amendments, and supplemental funding actions with sponsors and institutional stakeholders.
• Facilitate award closeout, including final financial reporting, reconciliation, subrecipient closeout, and resolution of outstanding obligations.
• Serve as a liaison among investigators, central administration, and sponsors to address post-award issues and support effective communication.

Benefits

• Medical insurance
• Dental insurance
• Tuition remission

What This Job Offers

• Job Type: Full-time
• Career Level: Manager