Sr. Sponsored Programs Administrator

Cooper University Hospital • Camden, NJ

22h

About The Position

The Sponsored Projects Administrator manages the full grant lifecycle, from pre-award proposal preparation through post-award setup, reporting, and closeout. The role coordinates with principal investigators, department administration, program staff, compliance, legal, and grants accounting to support compliance, financial accuracy, and oversight of sponsored projects. It also provides data analytics for the proposals and awards portfolio under management.

The administrator assists with identifying funding opportunities and interpreting sponsor guidelines; supports proposal development, budgeting, compliance checks, and submission; coordinates internal approvals; and ensures adherence to institutional and sponsor requirements. The role facilitates award acceptance and setup, monitors budgets and expenditures, prepares sponsor reports, manages award modifications, oversees closeout and audit documentation, maintains accurate records, and generates reports and dashboards on performance metrics and funding trends.

Requirements

• At least 3 years of experience in sponsored projects administration.
• Knowledge of federal, state, and foundation funding regulations.
• Proficiency in grants management systems and Microsoft Excel.
• Bachelor’s degree in Business, Finance, Public Administration, or a related field.

Nice To Haves

• CRA certification.
• Demonstrated knowledge of clinical trial budgeting and cost recovery.
• Familiarity with contract and clinical trial management systems.

Responsibilities

• Assist in identifying funding opportunities and interpreting sponsor guidelines.
• Support proposal development, including budget preparation, compliance checks, and submission.
• Coordinate internal approvals and ensure adherence to institutional and sponsor requirements.
• Facilitate award acceptance and setup in collaboration with grants accounting and compliance.
• Monitor budgets, expenditures, and cost-share commitments for accuracy and compliance.
• Prepare and submit financial and progress reports to sponsors.
• Manage award modifications, including no-cost extensions and budget revisions.
• Oversee closeout processes and provide documentation for audits.
• Maintain accurate records of proposals and awards.
• Generate reports and dashboards to track performance metrics and funding trends.
• Coordinate sponsored-project administration with principal investigators, department administration, program staff, compliance, legal, and grants accounting.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior