OnCore Financial (Post-Award) Specialist Sponsored

UPMC•Pittsburgh, PA

3h•Hybrid

About The Position

The OnCore Financial Specialist (Post-Award) manages sponsor invoicing, payment reconciliation, and compliance with institutional and federal guidelines. Under the direction of the Senior OnCore Administrator, the specialist works with study teams and managers to ensure protocol-required procedures are documented and priced accurately after each subject visit. The role maintains and adjusts financial data in CashFlow and OnCore and aligns it with UPMC’s PeopleSoft financial system by reconciling contracts, budgets, and per-patient costs against actual visits and sponsor payments. This position is in-office three days per week.

Requirements

Bachelor’s degree in finance, healthcare administration, or a related field.
At least 2 years of experience in clinical trial post-award financial management or equivalent experience.
Excellent communication, organizational, and analytical skills.
Ability to work independently and manage multiple priorities.
Act 34 clearance.

Nice To Haves

Master’s degree preferred.
Recommended proficiency in OnCore CTMS and its financial modules.
Strong understanding of clinical research billing and sponsor contract terms.
Familiarity with IRB processes and regulatory documentation.
Experience with industry-sponsored clinical trials.
Knowledge of Medicare Coverage Analysis and billing compliance.
Familiarity with EHR systems and research billing workflows.
Advanced Excel skills and experience with financial reporting tools.

Responsibilities

Maintain and manage sponsor invoicing to support timely payment for clinical trial activities.
Reconcile payments against subject visit tracking and study milestones.
Ensure compliance with institutional policies and federal regulations.
Monitor financial activity and maintain billing compliance.
Track revenue and maintain clinical trial payment logs.
Coordinate contract closeouts and respond to audit inquiries.
Develop financial reports and forecasting tools to support study teams.
Assist with affiliate and subaward payments.
Submit study closeouts and extensions to Sponsored Programs Administration.
Provide training and support to research staff on OnCore financial modules.
Use Excel, Epic, OnCore, and PeopleSoft to generate ad hoc and routine reports.
Liaise with sponsors to submit invoices, process returned checks, troubleshoot discrepancies, and respond to financial inquiries.