Post Award Administrator

University of Chicago • Chicago, IL

6d

About The Position

The Post-Award Administrator provides professional support for post-award grant and contract activities within a department or unit, performing work with moderate guidance and applying knowledge of University and business drivers. The role provides financial management in an intensive customer service environment for the Department of Pathology, supporting faculty portfolios that may include sponsored awards, gifts, and internal funding.

The administrator manages accounts and expenses, supports procurement and financial processes, and works with central offices and other departments to manage post-award grants. The position handles straightforward post-award activities, advises faculty and other stakeholders, and helps ensure compliance with University and funding-agency policies and procedures. The role is an individual-contributor position scheduled for 40 hours per week.

Requirements

• College or university degree in a related field.
• Two to five years of work experience in a related job discipline.
• Knowledge of Microsoft Office, financial computing, and database software applications.
• Mathematical aptitude.
• Strong analytical and organizational skills.
• Strong interpersonal, verbal, and written communication skills.
• Ability to work closely with senior University officials.
• Ability to complete projects independently, on time, and accurately with minimal supervision.

Nice To Haves

• Bachelor’s degree or higher in accounting, business administration, or science.
• Administrative, accounting, or grant and contract administration experience.
• Experience with budgets, ledgers, invoices, and fiscal reporting.
• Experience in one or more aspects of sponsored program administration in a research environment.
• Experience with accounting systems.

Responsibilities

• Serves as a primary account administrator for faculty portfolios that may include sponsored awards, gifts, and internal funding.
• Allocates, authorizes, monitors, and controls expenses; maintains, oversees, reconciles, and corrects account errors.
• Works with other administrators on procurement, including purchasing, internal requisitioning, and personal and travel reimbursements.
• Works with central offices to manage financial and non-financial aspects of post-award grants management.
• Advises and assists with relations and communications involving funding agencies, subcontractors, and other parties.
• Proposes solutions to problems and resolves them in accordance with applicable policies and procedures.
• Compares actual spending with original budgets and identifies variances, with particular attention to faculty salary.
• Develops working knowledge of University and funding-agency policies and procedures.
• Works with the department to manage faculty accounts effectively and ensure proper spending.
• Handles post-award activities including account creation, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closeout, and account closeout.
• Prepares grant and effort-allocation summaries for Principal Investigators, meets with them, and responds to their questions.
• Coordinates with other departments, units, and divisions on multi-investigator grants.
• Serves as the department contact for annual audits and agency site visits.
• Performs other related work as needed.

Benefits

• Benefits eligible; the University offers benefits programs and resources, including health, retirement, and paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level