Award Administrator (Hybrid-Remote)

The Geneva Foundation•Bethesda, MD

14d•Hybrid

About The Position

The Award Administrator provides institutional-level support for sponsored programs administration, including maintaining relationships with extramural sponsors, presenting information to stakeholders on behalf of the Department of Programs (DoP), directing negotiations and other efforts toward timely resolution, and solving administrative problems. This is a full-time hybrid position with two in-office days and three remote workdays per week. Candidates must be based near a corporate office in Bethesda, Maryland; Frederick, Maryland; Tacoma, Washington; or Fayetteville, North Carolina. The listed salary is $70,000. Salaries are determined based on factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities. In addition to core award-administration responsibilities, the role provides specialized pre-award and proposal-development support. The administrator is expected to exercise sound judgment, strong organizational skills, and attention to detail while supporting complex proposal development activities in a deadline-driven environment.

Requirements

Bachelor’s degree or equivalent work experience.
At least two years of pre-award experience in grants and contracts and/or contracting, with emphasis on reviewing and recommending language or contract terms.
Experience administering awards from various federal sponsors, including grants and/or contracts.
Ability to work independently, collaboratively, and proactively.
Strong written and oral communication skills and a high level of customer service.
Experience managing fixed-price, time-and-materials/labor-hour, and cost-type contracts and/or subcontracts, with a solid understanding of applicable government regulations.
Ability to perform and comprehend price analyses.
Advanced grammar and technical-editing ability.
Intermediate-level Excel skills and experience with other Microsoft Office software.
Basic understanding of OMB Regulations, DoDGAR, FAR, DFARS, and other applicable regulations.

Nice To Haves

Demonstrated knowledge of military logistics management and operations.
Experience communicating and coordinating with General Officers, Noncommissioned Officers (NCOs), and civilian contractors.
Ability to translate military leadership and unit-level operational experience into effective civilian research-operations management practices.
Prior experience working at FT Bragg.
Experience analyzing command logistics programs, identifying operational or programmatic shortcomings, developing corrective recommendations, and presenting findings and recommendations to operational leaders to support decision-making.

Responsibilities

Review and assist with proposals for federal funding.
Review and negotiate grants and contracts on behalf of the Geneva Foundation.
Advise internal and external staff regarding critical or sensitive sponsored-program issues.
Establish projects by completing required study-startup activities in collaboration with the Department of Programs and Finance.
Provide financial and budgetary oversight for projects, with input from portfolio counterparts.
Draft CRADAs, NDAs, and/or teaming agreements, as applicable.
Review and submit progress reports to sponsors, ensuring accuracy and compliance with sponsor requirements.
Support study closeout activities, including sponsor disposition requirements and receipt of final award deliverables, in collaboration with portfolio personnel.
Maintain and update files of award documentation, including approvals, amendments, and modifications, and communications with sponsors or other federal or regulatory offices.
Serve as a primary point of contact between the Geneva Foundation and its sponsors, ensuring administrative requirements for applications, award acceptance and conduct, and award issuance and monitoring are met.
Draft and submit sponsor correspondence, such as requests for prior approval and no-cost extensions.
Distribute funding opportunities externally to investigators, collaborators, and research teams.
Interpret funding opportunity announcements, requests for applications, program announcements, and sponsor guidance to ensure proposal compliance and completeness.
Assist with proposal budgets and budget justifications based on investigator-provided requirements and project needs.
Conduct administrative and lay reviews of proposal components for spelling and grammar, formatting consistency, readability and narrative flow, and adherence to sponsor instructions and funding opportunity requirements.
Manage proposal communications and track component submissions, deadlines, and administrative requirements.
Develop and maintain proposal templates, checklists, routing tools, and other proposal-support resources.
Format biosketches and supporting documents according to sponsor-specific formatting and compliance requirements.
Draft tailored templates, including letters of support.
Prepare, complete, and coordinate sponsor-required administrative forms and application packages, including SF-424 form sets and associated attachments.