Award Administrator (Hybrid-Remote)

The Geneva Foundation•Tacoma, WA

12d•Hybrid

About The Position

The Award Administrator provides institutional-level support for sponsored programs administration, including maintaining relationships with extramural sponsors, presenting information to stakeholders on behalf of the Department of Programs (DoP), directing negotiations and efforts toward timely resolution, and solving administrative problems. This is a full-time hybrid position with two in-office days and three remote workdays per week. Candidates must be based near a corporate office in Bethesda, Maryland; Frederick, Maryland; Tacoma, Washington; or Fayetteville, North Carolina. In addition to core award administration, the role provides specialized pre-award and proposal development support. The Award Administrator supports proposal compliance and completeness, assists with budgets and proposal materials, coordinates deadlines and submissions, and develops resources for proposal support. The role requires sound judgment, strong organization, and attention to detail while supporting complex, deadline-driven proposal development activities.

Requirements

Bachelor’s degree or equivalent work experience.
At least two years of pre-award experience in grants and contracts and/or contracting, with emphasis on reviewing and recommending language or contract terms.
Experience administering awards from various federal sponsors, including grants and/or contracts.
Ability to work independently, collaboratively, and proactively.
Strong written and oral communication skills and a high level of customer service.
Experience managing fixed-price, time-and-materials/labor-hour, and cost-type contracts and/or subcontracts, and a solid understanding of applicable government regulations.
Ability to perform and understand price analyses.
Advanced grammar and technical editing skills.
Intermediate-level Excel skills and experience with other Microsoft Office software.
Basic understanding of OMB Regulations, DoDGAR, FAR, DFARS, and other applicable regulations.
Must be based near a corporate office in Bethesda, MD; Frederick, MD; Tacoma, WA; or Fayetteville, NC.
Sound judgment, strong organizational skills, and attention to detail when supporting complex proposal development in a deadline-driven environment.

Responsibilities

Review and assist with proposals for federal funding.
Review and negotiate grants and contracts on behalf of the Geneva Foundation.
Advise internal and external staff on critical or sensitive sponsored-program issues.
Establish projects by completing required study startup activities in collaboration with DoP and Finance.
Provide financial and budgetary oversight for projects, with input from portfolio counterparts.
Draft CRADAs, NDAs, and/or teaming agreements, as applicable.
Review and submit progress reports to sponsors, ensuring accuracy and compliance with sponsor requirements.
Support study closeout activities, including sponsor disposition requirements and receipt of final award deliverables, in collaboration with portfolio personnel.
Maintain and update files of award documentation and communications with sponsors and federal or regulatory offices.
Serve as a primary point of contact between the Geneva Foundation and its sponsors, ensuring administrative requirements for applications and awards are met.
Draft and submit sponsor correspondence, including requests for prior approval and no-cost extensions.
Distribute funding opportunities to investigators, collaborators, and research teams.
Interpret funding opportunity announcements, requests for applications, program announcements, and sponsor guidance to ensure proposal compliance and completeness.
Assist with proposal budgets and budget justifications based on investigator-provided requirements and project needs.
Conduct administrative and lay reviews of proposal components for spelling and grammar, formatting consistency, readability and narrative flow, and adherence to sponsor instructions and funding opportunity requirements.
Manage proposal communications and track proposal component submissions, deadlines, and administrative requirements.
Develop and maintain proposal templates, checklists, routing tools, and other proposal support resources.
Format biosketches and supporting documents according to sponsor-specific requirements.
Draft tailored templates, including letters of support.
Draft, complete, and coordinate sponsor-required administrative forms and application packages, including SF-424 form sets and attachments.