Grants & Contracts Specialist, Post-Award Team (Hybrid/Remote)

Stony Brook University•Stony Brook, NY

About The Position

The Office for Research and Innovation (ORI) is hiring a post-award grants and contracts professional in Sponsored Programs. The specialist provides administrative guidance, oversight, and assistance to faculty and staff to support University research and sponsored programs in accordance with federal and state laws, sponsor guidelines, and Research Foundation and University policies and procedures. The position manages assigned post-award workflows and provides service to faculty in a demanding, deadline-driven environment. It works closely with faculty and staff within the college and across campus, serving as a liaison to help meet award-management objectives and deadlines. The specialist stays current on applicable laws, regulations, policies, and procedures; adapts to changing requirements and priorities; and contributes to improving workflows, practices, processes, and policy. The role also provides training and assistance to principal investigators and department staff and participates in team and office-wide projects.

Requirements

Bachelor’s degree (foreign equivalent or higher), or a combination of higher education and administrative experience totaling four years in lieu of a bachelor’s degree.
Two years of full-time finance, accounting, and/or administrative experience.
Strong verbal and written communication skills.
Exceptional interpersonal skills and ability to interact collaboratively with a diverse constituent population.
Ability to work independently and in a team-based environment to achieve common goals.
Strong attention to detail.
Strong organizational and prioritization skills, with the ability to meet deadlines.
Must be a U.S. citizen, lawful permanent resident, or other protected individual under 8 U.S.C. Sec. 1324b(a)(3), due to U.S. Export Control laws and regulations.
Work visa sponsorship is not available.

Nice To Haves

Experience using electronic pre- and post-award systems such as Grants.gov, NIH ASSIST, NSF Research.gov, Grants Solutions, Huron Click, InfoEd, or Cayuse.
Experience developing or analyzing grant budgets.
Experience managing grant application processes.
Experience interpreting and applying policies from multiple levels of authority, including federal, state, and institutional policies.
Customer service experience.
Experience with pre- and/or post-award management in a government, nonprofit, and/or academic setting.

Responsibilities

Review, negotiate, and approve terms and conditions for grants and cooperative agreements, and ensure the Principal Investigator has obtained required certifications and assurances.
Liaise between the university community and external sponsors on non-fiscal research award-management issues.
Coordinate non-fiscal and limited fiscal award-management actions requiring prior sponsor approval or permitted under expanded authorities, while understanding their budgetary implications.
Review and process non-competing continuations, including budgetary aspects and unobligated balances that may require sponsor approval.
Initiate award setup after reviewing the Notice of Award and determine whether an undistributed or detailed budget is required.
Review and submit progress reports requiring Authorized Organization Representative (AOR) signature; review detailed budgets and unobligated-balance explanations, identify required carryforward approvals, ensure Other Support documents are complete and accurate, and monitor technical report submissions.
Ensure university concurrence and compliance with federal regulations.
Accept awards as an authorized official on behalf of The Research Foundation for The State University of New York at Stony Brook University.
Serve as a primary sponsor contact in consultation with the Principal Investigator and department business office staff as appropriate.
Approve and manage award transfers to other institutions.
Interpret sponsor requirements and federal regulations, and ensure university and sponsor policies, procedures, and processes are followed.
Provide direction, training, and assistance to principal investigators and department staff in award management; serve as a resource to internal and external colleagues.
Stay current on laws, regulations, and external and internal policies and procedures governing grants and cooperative agreements.
Contribute to improvements in workflows, current practices, business processes, and policy.
Serve on the campus team training users on the Huron Click Awards module.
Attend relevant workshops and conferences, share responsibility and input for OSP committees addressing website presence and communications strategies, including OSP bulletins.
Participate in office-wide projects to ensure institutional compliance with sponsor obligations and requirements.
Provide coverage and backup administrative support to other team members.
Perform other duties or projects as assigned.