Manager, Programs (Population Sciences)

University of Miami•Miami, FL

4d•Onsite

About The Position

The Manager, Programs oversees and coordinates day-to-day operations for assigned University programs in support of the institution’s academic and strategic missions. The role plans, implements, evaluates, and monitors programs; coordinates project plans; manages budgets and program data; develops partnerships; and supervises program staff. The manager also establishes and assesses internal controls and ensures compliance with University policies and procedures. For Population Sciences, the manager establishes study-related best practices, scientific guidelines, and regulatory compliance. The role leads protocol implementation and monitors study, recruitment, and retention timelines and milestones, keeping investigators informed through regular updates and reporting. It supports ethical research practices, maintains required training and certifications, coordinates research meetings and site visits, and communicates with investigators, study personnel, transdisciplinary teams, and community partners. The manager designs and maintains research data-management databases, such as REDCap, and ensures quality control of study data collection and entry. Responsibilities also include coordinating Community Advisory Panel meetings and pilot award competitions; supporting subaward investigators; assisting the Principal Investigator with IRB, sponsor, and regulatory reports; and coordinating colloquia, seminars, shared-resource linkages, pilot-project reviews and awards, and dissemination of center contributions. The role also coordinates implementation of digital health and AI-enabled research platforms, working with vendors, clinical IT, and EHR integration teams to support data exchange and study workflows.

Requirements

Bachelor’s degree in a relevant field.
At least four years of relevant experience.
Ability to optimize day-to-day operations and processes for efficiency and effectiveness.
Ability to implement strategies that improve organizational effectiveness and engagement and manage change.
Knowledge of financial operations and management.
Ability to build and maintain a cohesive, productive team and positive working relationships, and to collaborate with others.
Proficiency with office software, technology, and relevant computer applications.
Strong verbal and written communication skills.
Bachelor’s degree in a relevant field such as health informatics, computer science, information systems, data science, psychology, health sciences, or health administration.
Relevant experience in research program operations, study coordination, or related work.

Nice To Haves

Project Management Professional (PMP) certification.
Experience with EHR interoperability, such as Epic integration, HL7/FHIR data exchange, or coordination between research platforms and clinical IT.
Experience with artificial intelligence, computer science, or digital health technologies, including supporting implementation or evaluation of technology-enabled interventions.
Experience organizing and managing health-related centers or programs, or multi-site randomized trials.
Experience managing study timelines and milestones and providing regular progress updates.
Experience with data security, privacy regulations such as HIPAA, and secure data handling.
Experience designing and managing research databases such as REDCap, Qualtrics, or similar platforms.
Experience communicating with diverse stakeholders, including investigators, clinicians, and community health partners.
Experience tracking milestones, managing risks, and allocating resources efficiently.
Experience with participant recruitment, retention, scheduling, and collection of outcome measures.

Responsibilities

Plan, implement, evaluate, and monitor multiple programs.
Implement project plans for new and ongoing programs.
Coordinate with internal stakeholders to support efficient and effective program operations.
Evaluate and measure the effectiveness of assigned programs.
Manage program operations within authorized budgets.
Collect, manage, and report program data.
Develop and maintain relationships and partnerships with external entities and organizations.
Recruit, supervise, evaluate, and discipline department staff.
Establish and assess internal controls, ensure compliance with University policies and procedures, and train employees on applicable controls and policies.
Establish study-related best practices, scientific guidelines, and regulatory compliance.
Lead protocol implementation and ensure adherence to study, recruitment, and retention timelines and milestones; provide investigators with regular updates and scheduled reports.
Identify and address ethical conflicts, consulting the Institutional Review Board and ethics committees as needed.
Maintain required certifications and training in research ethics, safety, and best practices.
Coordinate and participate in research team meetings, manage site visits, and support effective communication.
Communicate with research scholar grant investigators to support research initiatives, collaboration, and knowledge dissemination.
Design, manage, and optimize research data-management databases, such as REDCap, for secure data entry, validation, and reporting.
Schedule and coordinate Community Advisory Panel meetings and assist with pilot award competitions.
Serve as the primary contact for subaward investigators and provide support.
Assist the Principal Investigator with IRB, sponsor, and regulatory compliance reports.
Liaise with study personnel and transdisciplinary teams at performance sites.
Under the Principal Investigator’s supervision, coordinate colloquia, seminars, connections to shared resources and cores, pilot-project reviews and awards, and dissemination of center contributions to academic and community audiences.
Maintain quality control of study data collection and data entry.
Coordinate implementation of digital health and AI-enabled research platforms, liaising with vendors, clinical IT, and EHR integration teams to support data exchange and study workflows.