Manager, Programs (Population Sciences)

University of Miami•Miami, FL

6d•Onsite

About The Position

The Manager, Programs oversees and coordinates the day-to-day operations of assigned University programs in support of the institution’s academic and strategic missions. The role aims to deliver high-quality programs to faculty, staff, and other stakeholders, and provides guidance and mentorship to program staff. This full-time position is with the University of Miami/UHealth Department of SCCC at UHealth in Miami, Florida. The manager plans, implements, evaluates, and monitors programs; develops and implements project plans; works with internal stakeholders; measures program effectiveness; manages operations within authorized budgets; and collects, manages, and reports program data. The role also cultivates external partnerships, supervises department staff, and maintains effective internal controls and compliance with University policies and procedures. Department-specific work includes establishing research best practices and regulatory compliance, coordinating protocol implementation and study milestones, addressing ethical issues with appropriate committees, and supporting research teams and investigators. The manager helps prepare IRB, sponsor, and regulatory reports; manages research databases and data quality; coordinates Community Advisory Panel meetings and pilot award competitions; and supports subaward investigators. Under the PI’s supervision, the role coordinates colloquia, seminars, shared-resource linkages, pilot project reviews and awards, and dissemination of center contributions. The manager also coordinates digital health and AI-enabled research platforms, including work with vendors, clinical IT, and EHR integration teams.

Requirements

Bachelor’s degree in a relevant field required.
At least 4 years of relevant experience required.
Knowledge of operational management and the ability to optimize day-to-day operations and processes.
Ability to implement organizational development strategies, improve effectiveness and engagement, and manage change.
Knowledge of financial operations and management.
Ability to build and maintain a cohesive, productive team and positive working relationships, and to collaborate with others.
Proficiency with office software, technology, and relevant computer applications.
Strong verbal and written communication skills.

Nice To Haves

Project Management Professional (PMP) certification.
Experience with EHR interoperability, such as Epic integration, HL7/FHIR data exchange, or coordination between research platforms and clinical IT.
Experience with artificial intelligence, computer science, or digital health technologies, including implementation or evaluation of technology-enabled interventions.
Experience organizing and managing health-related centers or programs, or multi-site randomized trials.
Experience managing study timelines and milestones and providing regular progress updates.
Experience with data security, privacy regulations such as HIPAA, and secure data handling.
Experience designing and managing research databases such as REDCap, Qualtrics, or similar platforms.
Experience communicating with diverse stakeholders, including investigators, clinicians, and community health partners.
Experience tracking milestones, managing risks, and allocating resources efficiently.
Experience with participant recruitment, retention, scheduling, and outcome-measure collection.

Responsibilities

Plan, implement, evaluate, and monitor multiple programs.
Implement project plans for new and ongoing programs.
Work with internal stakeholders to ensure programs operate efficiently and effectively.
Evaluate and measure the effectiveness of assigned programs.
Manage operations within authorized budgets.
Collect, manage, and report program data.
Develop relationships and partnerships with external entities and organizations.
Recruit, supervise, evaluate, and discipline department staff.
Establish and assess internal controls and ensure compliance with University policies and procedures; train employees on applicable controls and policies.
Establish study-related best practices, scientific guidelines, and regulatory compliance.
Lead protocol implementation and monitor study, recruitment, and retention timelines and milestones; provide investigators with regular progress updates and reports.
Identify ethical conflicts and consult the Institutional Review Board and ethics committees as needed.
Maintain required certifications and training in research ethics, safety, and best practices.
Coordinate and participate in research team meetings, manage site visits, and support effective communication.
Communicate with research scholar grant investigators to support research initiatives, collaboration, and knowledge dissemination.
Design, manage, and optimize research data-management databases, such as REDCap, for secure data entry, validation, and reporting.
Schedule and coordinate Community Advisory Panel meetings and assist with pilot award competitions.
Serve as the primary point of contact for subaward investigators and provide support.
Assist the PI with IRB, sponsor, and regulatory compliance reports.
Serve as a liaison for study personnel and transdisciplinary teams at performance sites.
Under the PI’s supervision, coordinate colloquia, seminars, linkages to shared resources and cores, pilot project reviews and awards, and dissemination of center contributions to academic and community audiences.
Maintain quality control of study data collection and data entry.
Coordinate implementation of digital health and AI-enabled research platforms, including liaison with vendors, clinical IT, and EHR integration teams to support data exchange and study workflows.