Manager of Program Operations

University of Washington Medical Center • Seattle, WA

1d • $90,000 - $107,040 • Hybrid

About The Position

The Department of Neurology is hiring a Manager of Program Operations to support a new multidisciplinary initiative focused on brain health, cognitive aging, and resilience among community-dwelling adults and older adults in rural areas. The Program researches individual and social factors influencing risk for and resilience to neurodegenerative diseases, while increasing education and awareness of brain health, dementia, and Alzheimer’s disease.

Reporting to the Principal Investigator, the Manager oversees day-to-day program operations, administrative and budgetary processes, and coordination across sites and institutions. The role supports effective execution of program goals while maintaining compliance with institutional and funder requirements, scientific objectives, and project milestones. It involves frequent coordination with faculty, research staff, trainees, administrative units, and institutional partners.

This is a regular, 100% FTE hybrid position combining Seattle office-based, remote, and community-based work. Regular local travel to partner sites and community events is required; occasional regional travel and evening or weekend activities may also be required. The stated annual pay range is $90,000 to $107,040. The University of Washington describes its benefits, opportunities for professional growth, and commitment to an inclusive, respectful, and welcoming community.

Requirements

• Bachelor’s degree in public health, health sciences, social sciences, business administration, or a related field; equivalent education and/or experience may substitute except where legal requirements apply.
• Four years of progressively responsible experience in program or project coordination, preferably in academic, healthcare, or research settings.
• Two years of supervisory or team leadership experience.
• Ability to manage multiple priorities, internal and external deadlines, and stakeholders simultaneously.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.

Nice To Haves

• Master’s degree (MPH, MPA, MS, MBA, or related field).
• Experience supporting healthcare, neuroscience, aging, or population health programs.
• Experience working with human biospecimens, including developing and implementing collection, handling, processing, and storage protocols.
• Familiarity with federally and privately funded programs, research administration, or community-engaged initiatives.
• Experience working within UW or similar large academic medical institutions.
• Proficiency with project management tools, budget tracking systems, and reporting platforms.

Responsibilities

• Contribute to strategic planning and implementation of near-term Program initiatives and long-term objectives.
• Translate program goals into operational plans, timelines, and personnel assignments.
• Monitor workflows to ensure activities are accurate, consistent, efficient, and on schedule.
• Identify operational challenges and recommend practical solutions to program leadership.
• Develop and maintain project plans, operational protocols, and standard operating procedures.
• Manage day-to-day Program operations across multiple sites.
• Coordinate activities among faculty, research staff, trainees, and external collaborators.
• Track milestones, deliverables, and dependencies across concurrent projects.
• Support onboarding and training of Program personnel.
• Supervise program staff and students, including managing schedules, performance evaluations, and corrective actions as needed.
• Organize and support Program meetings, including preparing agendas, documenting proceedings, and following up.
• Maintain program budgets, track expenses, prepare financial projections, and reconcile accounts.
• Coordinate purchasing, contracts, and service agreements in accordance with UW policies.
• Assist with monitoring subawards, vendor agreements and deliverables, and associated timelines.
• Plan resources to ensure efficient use of program funds.
• Track and report milestones, metrics, and other data for program evaluation.
• Prepare progress reports, summaries, and metrics for leadership and funders.
• Maintain program documentation for reporting, audits, and evaluation.
• Ensure program activities comply with UW policies and applicable sponsor requirements.
• Serve as a primary operational point of contact for internal and external stakeholders.
• Draft and coordinate program communications, including updates, briefings, and presentations.
• Support dissemination of program activities and outcomes in collaboration with leadership.

Benefits

• The University describes its benefits as outstanding; further information is provided through the UW staff benefits website.
• Opportunities for professional growth.
• Work in an environment known for its diversity, intellectual excitement, artistic pursuits, and natural beauty.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager