Manager of Athletic Facilities and Equipment

Loyola University

6d•$24 - $30

About The Position

The Manager of Athletic Facilities and Equipment manages assigned university athletic facilities and equipment room operations under the supervision of the Assistant Director Operations and Facilities. The role coordinates facility-specific scheduling with coaches, university staff, outside groups, and game officials, and oversees employees at athletic events and in equipment rooms. Work includes equipment room operations, facility setup for practices and games, outside rentals, and event management. The manager helps ensure effective facility use for practices, strength and conditioning sessions, competitions, rentals, and other university events. The role conducts periodic facility reviews, coordinates maintenance and repairs with the Physical Plant Department, and performs emergency repairs on facility equipment when necessary. The manager prepares indoor and outdoor athletic sites, including off-campus locations as needed, and coordinates event logistics with coaching staffs, officials, sports management, media personnel, and Public Safety. The position also manages athletic equipment and uniform inventory, purchasing and shipment processes, inventory records, and reporting to coaches and sport supervisors. It supervises equipment room employees, including student employees, and supports their hiring, orientation, scheduling, training, attendance tracking, and event assignments. The position includes some evening and weekend work, occasional lifting of up to 50 pounds, and outdoor work.

Requirements

Bachelor's degree.
1–3 years of work experience.
Inventory management experience.
Athletic operations and game-day management experience.
Working knowledge of scoreboards and other game-day technology.
Ability to identify equipment uses across different sports and select appropriate equipment at the best price.
Ability to communicate effectively and maintain effective working relationships with coaches, staff, and athletes.
Ability to effectively supervise student employees.
Must possess and maintain a valid driver's license.
Ability to support the mission and values of a Catholic Jesuit education and University goals for institutional diversity.
Must be eligible to work in the United States and complete employment eligibility verification by the first day of employment.
Successful candidates are subject to a pre-employment background check.

Responsibilities

Manage facility-specific scheduling and coordinate with coaches, teams, officials, university staff, and outside groups.
Coordinate facility usage for practices, strength and conditioning sessions, game-day events, outside rentals, and other university departments, resolving scheduling conflicts as needed.
Conduct periodic athletic facility reviews, identify maintenance needs, coordinate repairs with the Physical Plant Department, and perform emergency equipment repairs when necessary.
Prepare and manage athletic facilities for practices, games, competitions, events, and outside rentals, including indoor and outdoor sites at Loyola and off-campus locations as needed.
Monitor facilities to ensure proper use by participants and spectators.
Coordinate event logistics with Loyola and visiting coaching staffs, game officials, sports management, media personnel, and Public Safety, including itineraries, facility readiness, parking, locker rooms, and event security and safety.
Serve as site supervisor or event manager for assigned athletics games and rentals.
Manage equipment room operations and equipment and uniform inventory, including procurement, shipment receipt and storage, recordkeeping, data entry, and inventory updates.
Generate inventory reports for coaching staffs and sport supervisors to support replacement purchasing and management.
Plan, organize, schedule, and direct the daily work of equipment room staff, including student employees.
Interview and hire personnel to maintain adequate staffing; orient new student employees and provide facility tours and duty information.
Assist with developing, implementing, publishing, and maintaining staff work schedules; train equipment room personnel on job safety, attendance, and performance; and maintain attendance records.
Mentor student employees and help them balance work and study demands and resolve schedule conflicts.
Assign student employees to event support functions such as ticketing, ushering, parking, and team liaison duties.
Perform other duties as assigned and participate in required training.