Equipment and Facilities Asset Coordinator

Underwater Mechanix UMX•Jacksonville, FL

2d•$75,000 - $85,000

About The Position

As the Equipment and Facilities Asset Coordinator at UMX, you will track equipment locations, repair status, and operational readiness while coordinating shop and facility maintenance needs. The role maintains accurate asset records, schedules repairs and preventive maintenance, coordinates service vendors, and communicates equipment availability to Operations Management. The position supports safe, efficient operations by planning equipment needs and prioritizing maintenance work.

Requirements

Minimum three years of experience in equipment coordination, maintenance planning, fleet management, or construction logistics.
Proficiency in Microsoft Office Suite, particularly Excel, and accurate asset and cost tracking.
Ability to plan equipment needs, maintain three-week look-ahead schedules, and coordinate mobilizations.
Working knowledge of equipment maintenance, repair scheduling, and facility service coordination.
Strong organizational, communication, and follow-through skills, with the ability to manage competing priorities.
Valid driver's license and ability to obtain and maintain required federal installation access credentials.
High school diploma or equivalent and a valid driver's license.

Nice To Haves

Experience with heavy equipment, trucks, vessels, and barges.

Responsibilities

Coordinate equipment inspections, servicing, and repairs to ensure assets are ready for scheduled project needs.
Maintain accurate records of equipment locations, assignments, availability, and condition; coordinate allocation with Operations and Project Managers.
Track repair needs, schedule preventive maintenance, coordinate service vendors, and verify completion before returning equipment to service.
Assist with equipment loadouts, transportation, deliveries, and returns; verify required equipment and supporting documentation are accounted for.
Coordinate the organization, storage, upkeep, and inventory of shop equipment, vessels, barges, trucks, tools, and related assets.
Coordinate shop and facility repairs, routine maintenance, and vendor services; track outstanding issues through completion.
Maintain repair histories, estimates, invoices, and maintenance costs to support budgeting and equipment repair or replacement decisions.
Maintain equipment and maintenance look-ahead schedules, identify upcoming needs, and communicate shortages or delays before they affect projects.
Use Microsoft Office Suite, particularly Excel, to maintain asset trackers, maintenance schedules, cost reports, and readiness updates.
Communicate with field personnel, management, vendors, and transportation providers to resolve equipment and facility needs promptly.

Benefits

9 paid holidays
Vacation, Sick and Bereavement pay
Personal protective equipment as required, including work boots, safety vest, hard hat, safety glasses, and PFD
Employer pays 75% of premium payments; available after 60 days of employment
Medical
Dental
Vision
401k with match up to 3%
$25,000 life insurance
Short-term and long-term disability
Employee Assistance Program
Career Development Opportunities