Maintenance & Equipment Asset System Coordinator

Quaker Windows•Freeburg, MO

5d•Onsite

About The Position

The Maintenance & Equipment Asset System Coordinator develops, documents, and establishes maintenance and preventive maintenance programs for facility equipment and fabrication machinery. The role manages equipment assets, communicates preventive maintenance procedures, directs work orders to technicians, and serves as the in-house subject matter expert and administrator for Quaker’s Thrive Computerized Maintenance Management System (CMMS). The coordinator also purchases materials and replacement parts for Quaker’s Tool and Die Shop and supports project coordination and in-house machine builds. The position coordinates machine repairs and facility maintenance, schedules preventive maintenance, manages asset records and spare-parts inventory, and generates maintenance and operational performance reports. It is primarily an office-based, sedentary role, with some time on the production floor. The role has no direct management or supervisory responsibilities. Minimal travel between Quaker campuses may be required.

Requirements

Proficiency with Microsoft Office software, including Excel, Word, and Outlook.
Strong mechanical and technical skills, including an understanding of how machines function.
Associate’s degree in a relevant mechanical or technical field, or enrollment in a mechanical or technical program.
Minimum three years of machining or fabricating work experience in an operations environment.
Ability to perform the essential duties satisfactorily.
Advanced mechanical capacity, mathematical skills, time management, independent judgment, collaboration, communication and listening proficiency, and a safety-focused approach.
Ability to work in a constant state of alertness and safely in a safety-sensitive position.
Ability to meet the role’s physical demands, including occasional lifting or moving of up to 40 pounds and performing tasks on the production floor.
Availability for occasional evening and weekend work as job duties demand.
Ability to travel minimally between Quaker campuses, if required.

Nice To Haves

Familiarity with CMMS software.
Experience with a CMMS and asset-management system such as Fiix, eMaint, IBM Maximo, or SAP Plant Maintenance, including management of inspections, preventive maintenance, breakdown repairs, work orders, and cost tracking.

Responsibilities

Administer Thrive CMMS, maintain equipment setups, answer software questions, and train technicians, welders, and other users.
Use the CMMS to schedule machine repairs and preventive maintenance for buildings, grounds, shop-floor equipment, and fabrication machinery.
Schedule work orders for Die Shop subdepartments, enter project requests, and maintain project status updates.
Maintain vendor and manufacturer information, costs, spare-parts catalogs, inventory levels, and critical spare parts in the CMMS.
Generate CMMS key performance indicators for preventive-maintenance compliance, inventory accuracy, and vendor on-time deliveries.
Manage projects for in-house machine builds and review and analyze data to assist Tooling Department project coordination.
Create work orders for new Die Shop projects and include bills of materials.
Procure spare parts, tools, and consumables needed to build and maintain equipment.
Negotiate material and replacement-part pricing and delivery schedules; issue and track purchase orders; and coordinate receipt and staging for the Die Shop.
Perform cycle counts and annual inventories, and identify excess and obsolete stock for equipment builds.
Prepare and manage the Die Shop request list for weekly status meetings.
Update asset records when equipment is purchased or removed; assign asset numbers, tag and document assets, record serial numbers, manufacturing years and locations, and track equipment transfers.
Coordinate machine repairs and building and grounds maintenance; facilitate preventive maintenance tasks and communicate maintenance needs to Maintenance Managers.
Communicate preventive maintenance procedures, direct work orders to technicians, and create reports on upcoming and completed maintenance.
Maintain prompt and regular attendance at the assigned work location and be available on site to confer with staff.
Communicate appropriately with employees and customers, including via email.
Plan, prioritize, and monitor equipment-care activities and complete assigned tasks and projects in a timely manner.
Observe safety and security policies, use required personal protective equipment, report potentially unsafe conditions, and use equipment and materials properly.