Coordinator, Facilities and Equipment (De Anza)

Foothill-De Anza Community College District•El Monte, CA

11d•Onsite

About The Position

The Coordinator, Facilities and Equipment coordinates and participates in scheduling, use, and maintenance of equipment and facilities for students, student-athletes, and rental groups in the assigned department. The position helps ensure classes, competitions, and outside events operate safely and efficiently; maintains athletic facilities in a clean and sanitary condition; provides office support related to budget tracking and document processing; and performs related duties as assigned. Under general supervision, the coordinator receives assignments with general guidelines and establishes objectives, timelines, and methods for delivering work products or services. The role coordinates athletic event schedules, supports management staff, sets up athletic events and classes, and maintains the athletic department’s social media presence. It provides technical and functional direction and training to Facilities and Equipment Assistants and student workers. Work is generally reviewed upon completion for soundness, appropriateness, and compliance with policies and requirements.

Requirements

Equivalent to an associate degree from an accredited college and two years of experience in an athletic environment or the fitness industry, or an equivalent combination of training and experience providing the required knowledge, skills, and abilities.
Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty, and staff.
Possession of, or ability to obtain by the time of appointment, a valid California Driver’s License.
Knowledge of athletic facility and equipment preparation and maintenance; sports materials, supplies, uniforms, and equipment; laundering, repair, and reconditioning techniques; and basic athletic equipment setup.
Knowledge of modern office practices, recordkeeping, basic arithmetic and bookkeeping, and preparation and processing of program records, reports, forms, and other documents.
Ability to maintain inventories and records, perform basic mending and repairs, gather and compile information, operate athletic and locker-room tools and equipment, and set up and take down equipment.
Ability to estimate and order supplies and equipment, apply relevant District policies and procedures, make accurate mathematical computations, and establish filing, recordkeeping, and tracking systems.
Ability to organize and prioritize multiple tasks, meet deadlines, operate office equipment and software, and communicate effectively in English in person, by telephone, and in writing.
Ability to exercise judgment within the scope of authority, assess situations, determine appropriate action under established policies and procedures, and foster positive working relationships.
Mobility to work in athletic facilities and an office, operate a motor vehicle, and visit District and event sites; vision, hearing, and speech sufficient to perform job duties.
Physical stamina, strength, and mobility to perform medium to heavy physical work arranging facilities and fields; frequent bending, stooping, kneeling, reaching, climbing, and walking on uneven surfaces; and ability to lift, carry, push, and pull objects typically weighing up to 50 pounds and occasionally heavier with proper equipment.

Responsibilities

Coordinate with the Coordinator, Campus Facilities to prevent facility overbooking and keep classes, athletic events, practices, and schedule changes on the master calendar; oversee facilities during events.
Assist with budget tracking and reconciliation, investigate budget questions and inconsistencies with management, monitor expenditures and revenues, and process requisitions, work orders, invoices, contracts, and independent-contractor agreement forms.
Coordinate and participate in preparing and maintaining playing fields, courts, and related facilities in a clean, safe, and orderly condition for classes, practices, events, tournaments, playoffs, and competitions.
Inspect and maintain activity areas and equipment, and recommend facility or equipment modifications and repairs to the appropriate administrator.
Coordinate and participate in set-up and tear-down of assigned areas, preparing athletic equipment and materials according to sports specifications or instructor directions.
Inspect facilities and coordinate maintenance and cleanliness of fields, gyms, classrooms, and other division support areas; coordinate tasks and provide work direction to the Facilities and Equipment Assistant.
Conduct routine maintenance checks and refuel team travel vans as needed; issue keys, inspect vans after trips, and ensure regular maintenance by the senior mechanic.
Compile and maintain athletic team rosters and season schedules; request athletic website updates from the marketing and web team; maintain athletic social media accounts and post event announcements and results.
Sort clothing for laundry and cleaners, inspect returned laundry, and store it.
Learn and apply emerging technologies related to the assignment.
Perform related duties as assigned.