Manager, Occupancy Planning
About The Position
JLL is seeking an AMER West Regional Occupancy Planning Manager to deliver occupancy planning services for a technology client across the West sub-region. The role partners with the Americas Occupancy Planning Lead and client stakeholders to address evolving needs through strategic planning and practical execution. The manager serves as a trusted advisor to client Real Estate leadership, develops space planning solutions aligned with organizational goals, and works with cross-functional teams to evaluate real estate scenarios and support budget approvals. The position combines hands-on occupancy planning work with leadership and coaching of the regional team. It oversees occupancy tracking, allocation, utilization monitoring, moves, migration plans, facility audits, and annual charge-back and Intercompany Agreement calculations. The manager also supports technology deployments that improve employee experience and utilization tracking, and measures and reports cost savings and value-added contributions. This is a hybrid position requiring at least three days per week on-site. The listed work location is San Jose, California. Visa sponsorship is not provided; candidates must be authorized to work in the United States without sponsorship.
Requirements
- Bachelor's degree in Architecture, Interior Design, or a related field.
- 8–10 years of experience in occupancy planning, space management, and strategic planning across broad geographies.
- Experience with flex offices, hybrid work models, design guidelines, and change management programs.
- Proven success managing multiple complex stakeholder relationships.
- Strong strategic thinking and ability to execute details.
- Clear communication skills for audiences ranging from administrative to executive level.
- Expert Excel skills, including pivot tables and VLOOKUP, and ability to translate analysis into compelling presentations.
- Technical proficiency with MS Office Suite, CAFM systems, AutoCAD, and architectural drawings.
- Adaptable problem-solving skills, comfort navigating ambiguity and complexity, strong initiative, and commercial acumen.
- Must be authorized to work in the United States without visa sponsorship.
Nice To Haves
- Experience with Tririga CAFM systems (preferred).
Responsibilities
- Serve as a trusted advisor to client Real Estate leadership, using industry practices and thought leadership to advance real estate strategy.
- Lead programming sessions with Business Unit leaders and translate their vision into actionable space planning solutions.
- Develop strategic plans, business cases, and executive presentations aligned with client organizational goals.
- Partner with the Americas Occupancy Planning Lead to execute regional strategic planning initiatives.
- Build trust-based relationships across Corporate Real Estate, HR, and Business Unit leadership, and manage stakeholder relationships diplomatically.
- Collaborate with Project Management, Facility Management, and Transactions teams to develop scenarios, evaluate options, and secure budget approvals.
- Oversee occupancy tracking, allocation processes, and utilization monitoring.
- Partner with teams to review moves, develop migration plans, and conduct facility audits.
- Manage annual charge-back and Intercompany Agreement calculations with Corporate Finance.
- Support deployment of new technologies to enhance employee experience and track utilization.
- Measure and report cost savings and value-added contributions.
- Lead and mentor the AMER West Regional occupancy planning team, balancing hands-on execution with coaching and capability development.
- Champion innovations, best practices, and process enhancements with cross-functional partners, fostering teamwork, performance excellence, and continuous improvement.
Benefits
- 401(k) plan with matching company contributions.
- Comprehensive medical, dental, and vision care.
- Paid parental leave at 100% of salary.
- Paid time off and company holidays.
- Early access to earned wages through Daily Pay.
- Supportive culture and comprehensive benefits package prioritizing mental, physical, and emotional health.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
