Manager- Distribution & Logistics

Northeast Georgia Medical Center•Winder, GA

About The Position

The Manager of Distribution & Logistics is responsible for managing daily supply chain logistical functions for Northeast Georgia Health System to meet customer requirements and profitability goals. The role coordinates supply chain management processes with clinical and non-clinical departments across NGHS facilities. The manager oversees routine supply ordering, inventory records, quality control, logistics and freight spending, staffing, training, and budget activities. The position develops and sustains lean processes to reduce costs and improve customer service, communicates performance metrics and operational concerns, and maintains compliance with departmental policies and procedures. The manager also supports supply chain and clinical product decisions, vendor payment accuracy, charge capture, and improvement projects, and provides management leadership in the Director’s absence.

Requirements

High school diploma or GED.
Five to seven years of experience organizing and optimizing a supply chain system.
Knowledge of Excel, Lotus, and other spreadsheet systems.
Knowledge of Lawson and GHX.
Knowledge of supply chain, purchasing, and logistics.
Knowledge of supply chain practices, including GPO contracting and CDM revenue codes.
Excellent organizational and communication skills.

Nice To Haves

Experience in a large hospital setting is highly desired.
Experience in a multi-site healthcare system is highly desired.
Bachelor’s degree preferred.

Responsibilities

Oversee ordering of routine supplies to meet demand across all Northeast Georgia Health System facilities.
Communicate with departments across NGHS facilities and maintain adequate inventory records for orders, adjustments, changes, and deletions.
Analyze inventory and related information to support daily lean process improvements.
Establish and maintain departmental quality control standards, including cycle counts, product inspections to prevent expired-item use, crash-cart checks, and safety and hazard records.
Develop, implement, and sustain lean processes to reduce costs and improve customer service; develop and communicate supporting metrics.
Communicate unusual operational concerns to the Director and prepare monthly reports covering productivity and overtime needs, delivery quality measures, and expenses.
Plan and manage logistics and freight spending, analyze past trends, and identify mode-optimization opportunities.
Maintain current policy and procedure manuals and ensure employees understand and comply with them.
Orient and document training for new employees and provide ongoing training for other employees.
Schedule staff to ensure adequate coverage; determine staffing needs, work methods, and performance standards.
Support a positive work environment through employee communication, morale, employee relations, and communication aligned with NGHS Core Values.
Interview candidates and recommend hires; lead and work with Human Resources on disciplinary actions as needed.
Complete employee reports and records on schedule, including annual performance evaluations, time cards and payroll reports, meeting attendance, in-service and training attendance, data sheets, and variance reports.
Assist the Director with budget-compliance monitoring and monthly and annual variance investigations.
Maintain supply levels that meet organizational demand within the departmental budget and maintain staffing, including overtime, within approved budgeted allotments.
Prepare the annual Storeroom/Receiving budget for salaries, expenses, and capital equipment.
Maintain systems supporting charge capture, including charge-description maintenance, requisition monitoring, and departmental issues.
Work with Buyers and the clinical VAT committee to address Materials involvement in clinical product issues.
Improve supply chain and resource management by using critical thinking to identify opportunities for improvement.
Ensure timely and accurate vendor payments.
Evaluate physician and staff satisfaction on an ongoing basis to improve connectivity with constituents.
Participate in Pathway teams to support selection of cost-efficient products for clinical pathways.
Perform special-project analysis.
Provide management leadership in the Director’s absence.
Perform other duties as assigned.