Manager- Distribution & Logistics

Northeast Georgia Health System•Winder, GA

10d

About The Position

Responsible for managing daily supply chain logistical functions across Northeast Georgia Health System to meet customer requirements and profitability goals. The role coordinates supply chain management processes with clinical and non-clinical departments and oversees routine supply ordering, inventory, logistics, quality control, staffing, budgets, training, and operational improvement. The manager works with the Director, Buyers, clinical VAT committee, and other stakeholders to support efficient product and resource management, vendor payments, and customer service. The role also provides management leadership in the Director’s absence and performs other duties as assigned.

Requirements

High school diploma or GED.
Five to seven years of experience organizing and optimizing a supply chain system.
Knowledge of Excel, Lotus, and other spreadsheet systems.
Knowledge of Lawson and GHX.
Knowledge of supply chain, purchasing, and logistics.
Knowledge of supply chain practices, including GPO contracting and CDM revenue codes.
Excellent organizational and communication skills.

Nice To Haves

Experience in a large hospital setting is highly desired.
Multi-site healthcare system experience is highly desired.
Bachelor’s degree preferred.

Responsibilities

Oversee ordering of routine supplies needed to meet demand across all Northeast Georgia Health System facilities.
Communicate regularly and effectively with departments across NGHS facilities.
Maintain inventory records for orders, adjustments, changes, and deletions, and analyze information to support daily lean process improvements.
Establish and maintain departmental quality control standards, including audits, cycle counts, product inspections, expired-item prevention, crash carts, and safety and hazard records.
Develop, implement, and sustain lean processes to reduce costs and improve customer service; develop and communicate supporting metrics.
Communicate unusual operational concerns to the Director and prepare monthly reports covering productivity, overtime needs, delivery quality measures, and expense management.
Plan and manage logistics and freight spending across NGHS; analyze trends and identify opportunities to optimize transportation modes.
Maintain current policy and procedure manuals and ensure employees understand and follow them.
Orient and document training for new employees and provide ongoing training for other employees.
Schedule staff to ensure adequate coverage in accordance with departmental and personnel policies.
Determine staffing needs, work methods, and performance standards.
Promote a positive work environment through employee communication, morale, and employee relations, ensuring communication aligns with NGHS Core Values.
Interview candidates and recommend hiring; lead and work with Human Resources on disciplinary actions when needed.
Complete employee records and reports on schedule, including performance evaluations, time cards and payroll reports, meeting and training attendance, data sheets, and variance reports.
Assist the Director with budget compliance monitoring and investigation of monthly and annual variances.
Maintain adequate supplies to meet organizational demand within the departmental budget.
Maintain staffing, including overtime, within the approved budgeted allotment.
Prepare the annual Storeroom/Receiving budget for salaries, expenses, and capital equipment.
Maintain systems that support charge capture, including charge-description maintenance, requisition monitoring, and departmental issues.
Work with Buyers and the clinical VAT committee to ensure Materials involvement in clinical product issues.
Improve supply chain and resource management by using critical thinking to identify opportunities for improvement.
Ensure timely and accurate vendor payments.
Improve connectivity with constituents by evaluating physician and staff satisfaction on an ongoing basis.
Participate in Pathway teams to support selection of cost-efficient products for clinical pathways.
Perform special project analysis.
Provide management leadership in the Director’s absence.
Perform other duties as assigned.