Manager, Corporate Administration and Business Operations

CERES • Sarasota, FL

9d • $100,000 - $130,000 • Onsite

About The Position

The Manager, Corporate Administration and Business Operations supports the company’s administrative and operational needs and ensures corporate headquarters operations run smoothly. The role works closely with the CFO, Chief Administration Officer, Director of Legal and Compliance, and other leaders on corporate administrative and operational matters. It combines oversight with hands-on involvement in business license registration and compliance, corporate recordkeeping, contract and other business-critical support, and backup support for the Travel Department. The position involves confidential business information and frequent interaction with internal departments, vendors, and external business partners. It is based in the Sarasota office and requires working in the office five days per week.

The role oversees records and documentation for multiple legal entities, coordinates entity filings and business license registrations, and maintains centralized contract records and related documentation. It also oversees day-to-day headquarters administration, including front-office activities and office services, and provides backup support for coordinating and booking employee business travel. The position requires sound judgment, initiative, strong organization, attention to detail, discretion, and the ability to work independently while meeting strict deadlines.

The successful candidate will have at least 10 years of progressively responsible experience in business administration, corporate operations, contract administration, corporate services, legal administration, or a related environment. A bachelor’s degree in business administration, management, or a related field is preferred; equivalent professional experience will be considered. Applicants must be authorized to work in the United States. Ceres does not sponsor employment-based visas for this position unless stated otherwise.

Requirements

• At least 10 years of progressively responsible experience in business administration, corporate operations, contract administration, corporate services, legal administration, or a related environment.
• Demonstrated ability to work with confidential and sensitive business information.
• Strong initiative.
• Exceptional organizational skills and ability to independently manage multiple priorities while meeting strict deadlines.
• Strong attention to detail and ability to carefully review business documents and correspondence.
• Excellent written and verbal communication skills.
• Strong critical-thinking and problem-solving abilities.
• Ability to interact effectively with senior leadership, internal departments, government agencies, vendors, and external business partners.
• Ability to understand the broader business context of assignments, not merely complete individual administrative tasks.
• Proficiency in Microsoft Office Suite and comfort working with electronic document management and tracking systems.
• Authorization to work in the United States; employment eligibility verification is required at hire.

Nice To Haves

• Bachelor’s degree in business administration, management, or a related field; equivalent professional experience will be considered.

Responsibilities

• Maintain oversight of corporate records and documentation for multiple legal entities and EINs, including key entity information.
• Coordinate entity-related filings, annual reports, registrations, certificates, and documentation; maintain centralized, accurate, accessible corporate records.
• Coordinate requests for corporate documentation and work with legal, finance, tax, and other resources on matters requiring specialized expertise.
• Oversee and track business licenses, registrations, permits, and renewals across entities, locations, and jurisdictions.
• Maintain tracking systems and calendars for licensing deadlines; coordinate application and renewal documentation, communicate with government agencies, follow up on outstanding items, and escalate potential issues or delays.
• Maintain centralized contract records and track agreement status, renewals, expiration dates, signatures, and other contractual milestones.
• Coordinate contract routing for internal review, approval, and signature; maintain executed agreements and supporting documentation; help business leaders locate and understand existing contractual documentation.
• Identify upcoming contract renewals, expirations, and other contractual matters requiring management attention.
• Handle confidential, sensitive, and proprietary information with discretion; recognize issues with potential business, contractual, legal, or compliance implications and escalate them appropriately.
• Oversee day-to-day administrative operations of the corporate headquarters and maintain a professional, organized, and well-functioning office environment.
• Manage front-office activities, including welcoming visitors, routing incoming telephone calls, and overseeing correspondence and deliveries with attention to time-sensitive and confidential matters.
• Coordinate office services and resources, including supplies, shipping and courier services, conference room scheduling, meeting readiness, and other operational needs.
• Provide backup support to the travel team and help coordinate and book employee business travel in accordance with company policies.
• Maintain travel documentation and credit tracking, monitor policy exceptions or unusual costs, and escalate complex or unresolved issues to the appropriate Travel Department representative.
• Take ownership of a varied workload that may include special projects and anticipate needs, manage priorities, and escalate issues appropriately.

Benefits

• Comprehensive benefits package including medical, dental, and vision coverage.
• 401(k) with company match.
• Paid time off.
• Travel opportunities.
• Eligible for a discretionary bonus.
• Collaborative, mission-driven culture.
• Opportunities for professional growth and advancement.
• Opportunity to make a lasting difference for communities across the United States.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager