Manager, Board Relations & Strategic Projects

NATIONAL ALLIANCE FOR CARE AT HOME•Alexandria, VA

3d•$95,000 - $120,000•Hybrid

About The Position

The Manager, Board Relations & Strategic Projects reports directly to the President & CEO and serves as the central administrative liaison and coordination resource for the Alliance’s Board of Directors, councils, committees, and workgroups. The role manages meeting schedules and logistics, maintains governance records, establishes consistent administrative processes, tracks decisions and action items, and supports communication and follow-through across the organization. The Manager coordinates governance processes but does not own the substantive work of councils, committees, or workgroups; that responsibility remains with staff liaisons, subject matter experts, and volunteer leaders. The position also provides project management support for strategic initiatives and special projects assigned by the President & CEO. It develops project plans and tracking systems, coordinates cross-functional work, monitors progress and risks, prepares status reports, and supports operational improvements. The Manager works closely with executives, board members, volunteer leaders, staff, and external stakeholders, exercising sound judgment and discretion when handling sensitive information. The role is based in the Washington, DC metro area, with a hybrid arrangement requiring 2–3 days in the office. Candidates must be located in or willing to relocate to the DC area to support in-person collaboration, stakeholder engagement, and events as needed. This is a full-time, exempt position with an annual salary range of $95,000 to $120,000, commensurate with related experience.

Requirements

Bachelor’s degree in business administration, nonprofit management, communications, public administration, or a related field, or equivalent professional experience.
3–5 years of relevant experience in board administration, association management, project management, executive operations, or a comparable role.
Demonstrated experience coordinating complex schedules, meetings, and projects involving multiple stakeholders.
Exceptional organizational skills, attention to detail, and ability to manage concurrent priorities and deadlines.
Strong written and verbal communication skills, including experience preparing professional meeting minutes, correspondence, and reports.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience using project management, document management, and collaboration platforms.
Ability to work independently, anticipate needs, exercise sound judgment, and maintain confidentiality.
Strong interpersonal skills and ability to interact effectively with executives, board members, volunteer leaders, and staff.
Must be located in or willing to relocate to the Washington, DC area to support in-person collaboration, stakeholder engagement, and events as needed.

Nice To Haves

Experience in a national trade association, professional membership organization, nonprofit, or similarly governed organization.
Familiarity with nonprofit board governance practices and committee management.
Experience supporting volunteer councils, committees, or workgroups.
Knowledge of healthcare, home care, hospice, or healthcare policy and advocacy organizations.
Experience with board management software, association management systems, or project management platforms such as Asana, Monday.com, or Smartsheet.
Project management training or professional certification.

Responsibilities

Serve as the primary administrative liaison and coordination resource for the Board of Directors and board committees.
Develop and maintain annual board calendars and coordinate meeting schedules, logistics, attendance, and in-person and virtual arrangements.
Coordinate preparation, review, distribution, approval, and retention of board agendas, packets, presentations, minutes, resolutions, decisions, and related records.
Maintain board rosters, committee assignments, leadership terms, contact information, and governance documentation.
Track board decisions, assignments, action items, and deadlines, and coordinate follow-up with responsible individuals.
Support board member onboarding, orientation, and leadership transitions.
Maintain secure, organized, and accessible governance records in accordance with organizational policies and applicable requirements.
Coordinate the Alliance’s councils, committees, and workgroups, including maintaining a master meeting calendar, coordinating invitations, meeting links and locations, and tracking attendance.
Work with staff liaisons and volunteer chairs to prepare and distribute agendas and supporting materials in advance of meetings.
Establish and implement standardized administrative processes and templates for agendas, minutes, attendance, action items, and document retention.
Document meeting discussions, decisions, recommendations, and follow-up assignments; maintain membership rosters, leadership assignments, participation records, and committee documentation.
Monitor meeting schedules, deliverables, and administrative deadlines; provide reminders and coordinate follow-up.
Facilitate communication of committee recommendations, reports, and action items to appropriate Alliance leadership or governance bodies.
Identify and implement improvements to consistency, coordination, communication, and administrative efficiency across governance groups.
Manage strategic initiatives and special projects assigned by the President & CEO.
Develop and maintain project plans, schedules, milestones, responsibility assignments, and deliverable tracking systems.
Coordinate cross-functional projects involving Alliance departments, volunteer leadership groups, and external stakeholders.
Monitor progress against objectives, identify potential delays, and communicate issues requiring leadership attention.
Facilitate project meetings, document decisions, coordinate follow-up, and prepare project status reports, progress updates, and executive summaries.
Support organizational process improvements and operational initiatives designed to strengthen effectiveness and accountability; coordinate project dependencies and ensure responsible team members have the information, resources, and timelines needed.
Work with the President & CEO on communication, planning, and execution of governance activities and assigned organizational priorities.
Monitor upcoming governance activities and identify matters requiring executive involvement; coordinate information and materials for the President & CEO.
Prepare professional correspondence, meeting summaries, briefing materials, presentations, and project updates as requested.
Facilitate coordination among executive leadership, department staff, and volunteer leaders; maintain discretion and confidentiality with sensitive information.
Undertake additional special projects and responsibilities assigned by the President & CEO.
Prepare a weekly executive summary for the President & CEO covering upcoming meetings, significant decisions and recommendations, outstanding action items, upcoming and missed deadlines, and matters requiring executive attention.
Maintain a centralized tracking system for governance activities, assigned responsibilities, project milestones, and follow-up commitments.
Proactively identify potential delays, scheduling conflicts, unresolved issues, and matters requiring leadership intervention; immediately elevate time-sensitive or significant issues.
Recommend improvements to coordination, communication, accountability, and operational efficiency, and ensure executive leadership has timely visibility into governance activities and strategic project progress.