Manager, BioMed Shared Services

Brown University • Providence, RI

7d • Hybrid

About The Position

The Manager, BioMed Shared Services provides advanced research administration and team leadership within BioMed Shared Services, which supports most application and sponsored project proposal submissions for the Division of Biology and Medicine. This non-supervisory role serves as a senior subject matter expert and operational liaison between the Shared Services Director and Grants and Financial Specialists. The incumbent leads management of large, multi-investigator, and highly complex proposal submissions, provides peer guidance and high-level technical oversight, and serves as an administrative liaison among BioMed Shared Services, BioMed Research Administration, the Office of Sponsored Projects, collaborating institutions, sponsoring agencies, and principal investigators.

The position delivers comprehensive pre-award management, including budget development, proposal assembly, and submission. It also sets up Professional Services Agreements (PSAs) and contracts through BXM, initiates subaward agreements, and manages rebudgets.

Requirements

• Bachelor’s degree and a minimum of 4 years of research administration experience, or an equivalent combination of education and experience.
• Proven record of delivering proactive service to multiple stakeholders.
• Excellent financial analytical ability.
• Highly proficient in Excel applications for data manipulation.
• Excellent oral and written communication skills, including the ability to present information and data clearly and concisely.
• Strong organizational, administrative, time management, and critical-thinking skills.
• Ability to meet deadlines in a fast-paced, multifaceted work environment and to be flexible with schedule to meet deadlines.
• Flexible, service-oriented, and resourceful approach.
• Ability to organize and prioritize workload in a multitasking environment while maintaining careful attention to detail.
• Ability to handle confidential information with discretion.
• Experience preparing proposals for federal and non-federal grants and using InfoEd/Coeus or a similar grants management system.

Nice To Haves

• Degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering, or Math.
• Higher-education or nonprofit work experience.
• Familiarity with eRA Commons, NSF Fastlane, Research.gov, and/or Grants.gov.
• MS Excel and Google Docs experience or proficiency.

Responsibilities

• Lead the management of large, multi-investigator, and highly complex proposal submissions.
• Provide peer guidance and high-level technical oversight as a functional team lead and workflow buffer.
• Serve as an administrative liaison among BioMed Shared Services, BioMed Research Administration, the Office of Sponsored Projects, collaborating institutions, sponsoring agencies, and principal investigators.
• Manage pre-award activities, including budget development, proposal assembly, and submission.
• Set up Professional Services Agreements (PSAs) and contracts through BXM.
• Initiate subaward agreements.
• Manage rebudgets.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager