Management Specialist - Police Executive Support

City of Peoria•Peoria, AZ

About The Position

The Peoria Police Department is seeking a dedicated Management Specialist to provide high-level administrative, operational, and project support to the Police Chief and Executive Command Staff. This position serves as a trusted professional responsible for managing complex schedules, coordinating department initiatives, facilitating communication, and ensuring the efficient operation of executive-level functions within the Police Department. The Management Specialist works in a fast-paced, highly confidential environment and serves as a key liaison between executive leadership, department personnel, elected officials, community stakeholders, external agencies, and the public. The position requires exceptional organizational skills, sound judgment, discretion, and the ability to independently prioritize competing demands while maintaining accuracy and professionalism. This role is responsible for coordinating executive calendars, preparing correspondence and presentations, managing sensitive records and information, supporting strategic projects and department initiatives, organizing meetings and events, tracking assignments and deadlines, and ensuring executive staff are well-prepared for internal and external engagements. The Management Specialist must be adaptable, detail-oriented, and capable of handling confidential and sensitive matters with the highest level of integrity. Successful candidates will demonstrate strong communication and interpersonal skills, advanced administrative expertise, political awareness, and the ability to anticipate needs, solve problems proactively, and contribute to the overall effectiveness of the Police Department's executive leadership team.

Requirements

Associate Degree in business or related field. An equivalent combination of education and experience may substitute for the degree requirement.
A minimum of one (1) year related experience which provides the necessary knowledge, skills and abilities to perform the essential job functions.
Exceptional organizational skills
Sound judgment
Discretion
Ability to independently prioritize competing demands while maintaining accuracy and professionalism.
Adaptability
Detail-oriented
Ability to handle confidential and sensitive matters with the highest level of integrity.
Strong communication and interpersonal skills
Advanced administrative expertise
Political awareness
Ability to anticipate needs
Ability to solve problems proactively
Highly organized and proactive professional
Exceptional attention to detail
Strong critical thinking skills
Ability to manage multiple priorities while maintaining confidentiality and professionalism.
Adept at building positive working relationships
Ability to communicate effectively with diverse audiences

Responsibilities

Provide comprehensive administrative support to Police Executive Staff.
Manage complex calendars, schedules, meetings, and travel arrangements.
Prepare, edit, and distribute professional correspondence, reports, presentations, and briefing materials.
Coordinate executive-level meetings, agendas, and follow-up actions.
Serve as a liaison between executive leadership, employees, government officials, community partners, and the public.
Maintain confidential records and sensitive information in accordance with department policies and legal requirements.
Assist with strategic initiatives, special projects, and departmental programs.
Monitor and track assignments, deadlines, and executive priorities.
Coordinate events, community engagements, and executive appearances.
Support department communications and ensure timely dissemination of information.
Exercise independent judgment and discretion in handling complex and sensitive matters.