Executive Assistant - Police

City of Pearland, TX•Pearland, TX

6d•$27 - $31•Onsite

About The Position

The Pearland Police Department is seeking a motivated Executive Assistant to provide top-tier administrative support. This role involves providing high-level administrative support to the City of Pearland's Police Department, working under general supervision and independently developing work methods and sequences.

Requirements

Requires an Associate's Degree or specialized courses/training equivalent to satisfactory completion of two years of college in business or closely related field.
Requires four years mid- to senior-level administrative support or closely related experience.
Valid Texas Driver's License
Notary Public

Responsibilities

Performs administrative functions such as receiving visitors, arranging conference calls, and scheduling meetings.
Prepares correspondence on behalf of the Chief and Asst. Chiefs, such as letters of commendation, agendas and other written documents.
Manages and maintains executives' schedules; makes travel arrangements for executives.
Prepares, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Coordinates and directs office services, such as records, departmental finances, and housekeeping, to aid executives.
Answers phone calls and directs calls to appropriate parties or takes messages.
Processes invoices for payment; scans invoices and packing slips; assists the training division with per diems and reimbursements.
Prepares payroll by entering time, tracking time off requests; updates the timeclock concerning staff hours and missed punches; pulls reports from the timeclock and has the director sign off on payroll.
Maintain confidential information by scanning, filing and archiving into software.
Plan and prepare presentation for ceremonies and coordinate large scale trainings.
Assist in compiling information for Public Information Requests.
Maintain positive working relationship with organizations that support the Police Department.
Provides trusted and confidential input to executives on a wide range of issues.

Benefits

Competitive hourly salary of $26.53 - $31.09 based on experience
City pays all premiums for dental, long-term disability protection, and life insurance
City pays the majority portion of the medical premium for employees and their dependents
Retirement plan through the Texas Municipal Retirement System (TMRS) with a 2:1 employer match
Life insurance
Disability
Access to the city's recreation fitness center
Employee assistance program
Educational assistance
11 paid holidays and 2 designated paid holidays
Paid vacation
Sick leave
Active wellness program focusing on physical, mental, and financial health