Executive Assistant to the Police Chief, (A262310-5), 209, Police Administration

City of Laredo • Laredo, TX

3d • Onsite

About The Position

The Executive Assistant to the Police Chief is responsible for supervising, coordinating, and overseeing administrative support operations for the Chief of Police, director of a highly complex department. This position acts with a high degree of independent judgment, representing the Office of the Chief of Police in communications, assisting on legal matters and ensuring the Police Chief’s position is effectively conveyed to city leadership and the community. The role requires a deep understanding of law enforcement, municipal governance, public relations, and legal compliance.

Requirements

• Knowledge of municipal governance.
• Knowledge of municipal law enforcement organization.
• Knowledge of methods and practice of assembling, analyzing and presenting information.
• Ability to demonstrate excellent administrative skills.
• Ability to demonstrate excellent communication skills.
• Ability to utilize specialized office equipment/ software.
• Ability to demonstrate self-motivation.
• Ability to demonstrate exceptional organizational skills.
• Ability to demonstrate strong critical thinking skills.
• Ability to research and gather information from different databases/ computer information systems.
• Ability to demonstrate excellent writing skills.
• Ability to obtain Public Information Act certification.
• Ability to build and maintain effective working relationships with others.
• Ability to communicate clearly and effectively both orally and in writing.
• Ability to maintain good planning and organizational skills.
• Ability to take and follow directions from supervisor.
• Ability to give directions to and gain compliance from assigned staff.
• Ability to perform strenuous work and routine work.
• Ability to maintain a valid Texas Driver License and a good driving record.
• Ability to project a positive and professional image of the City of Laredo.
• Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.
• Ability to comply with all City of Laredo's policies and procedures.
• Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.
• Bachelor's degree from an accredited college or university in Criminal Justice, Psychology, Business Administration, Information Technology, or a related field.
• At least five (5) years of advanced professional administrative experience with law enforcement, municipal government, or a public agency.
• Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.
• Criminal Justice Information Systems Clearance Certification must be obtained within one (1) year of employment.

Nice To Haves

• Ability to obtain Public Information Act certification.
• Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.
• Must be able to function in a principle-based organization that has a culture built on character and core values.

Responsibilities

• Supervises, directs and evaluates assigned staff.
• Coordinates, administers and supervises procedures, projects, and/or functions of the Office of the Chief of Police operations: monitors same for adherence to prescribed time schedules.
• Develops, prepares, maintains, processes, and supervises the distribution of various reports, records, legal document, etc. that are pertinent to a specific to project and/or the overall planning for the department.
• Applies management techniques and principles to increase workflow, improve communication, reporting procedure; reviews and monitors operating practice of the Office of the Chief of Police to create more effective systems or improve existing ones.
• Oversees the drafting of letters and correspondence; follows up constitutional issues, and coordinates with City departments to find solutions.
• Assisting the Chief of Police in reviewing, writing, filing, preparing correspondence such as letters, memorandums, status reports, resolutions, ordinances, contracts and council communications.
• Assists in responding to Public Information Act requests involving the Chief of Police in a timely manner.
• Serves as the main point of contact for all inquiries directed to the Office of the Chief of Police, including receiving and prioritizing requests, coordinating interviews, official statements and ensuring accurate communication from the Chief of Police.
• Performs other duties as assigned.

Benefits

• The following Licenses and/or Certifications must be obtained after employment . Continued employment is contingent on successfully obtaining required certification(s) and/or license(s) within the specified period of time indicated from the time of hire.
• As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.
• Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.
• Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.
• A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at [phone] two days prior to the scheduled test and/or interview.
• City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive