Executive Support Specialist

Cogent Security LLC•Washington, DC

just now•$80,000 - $100,000•Hybrid

About The Position

Cogent Security LLC is seeking energetic, adaptive professionals who enjoy detailed organization and possess excellent communication skills. Candidates must be available to work Monday through Friday between 7:00 am and 5:00 pm to provide executive support to the Office of Defense Nuclear Security (DNS) within the National Nuclear Security Administration (NNSA).

Requirements

Minimum of three years professional experience with at least one year interacting with federal staff
Exceptional communication skills
Proficient with Microsoft Word, Excel, Outlook, PowerPoint, Teams, and SharePoint
Self-motivated with a strong work ethic, time-management, and interpersonal skills
Active DOE Q or DOD Top Secret security clearance

Responsibilities

Understand organization, personnel, workflows, and be adaptive to a rapid office pace.
Maintain calendars for senior staff, anticipate conflicts, and seek to resolve.
Establish and maintain office files and databases, including electronic data files architecture consistent with standard file storage/structure methodologies.
Develop and maintain administrative data systems such as contact lists, email distribution lists, and shared calendars.
Manage flow of correspondence, classified and unclassified, and recommend process improvements that increase office efficiency and productivity.
Operate all forms of office technology including equipment and systems.
Manage the office equipment of senior staff, provide assistance, and troubleshoot as required.
Manage and track organizational action items and facilitate progress/closure as necessary.
Produce briefings and reports on a wide variety of topics at the senior staff’s direction.
Ensure documents are accurate and complete and conform to appropriate style guide.
Make travel arrangements and preparations for senior staff.
Manage physical space within the office including opening and closing areas and providing escort as required.
Travel with senior staff to off-site meetings and assist them in operating equipment and taking notes as required.
Perform writing and editorial functions on documents and slides and assist in creating brochures or publications as necessary.
Facilitate senior level discussions and document as necessary including production of meeting minutes, notes, or other products as appropriate for the setting.