Executive Administrative Support Specialist

OMNI Consulting Solutions•Chantilly, VA, VA

1d•$110,000 - $170,000•Onsite

About The Position

OMNI Consulting Solutions is seeking an experienced Executive Administrative Support Specialist to provide Advisory & Assistance Services (A&AS) supporting the Space Sensing (SN) and Space Systems Integration Office (BZ) Directorates at Space Systems Command (SSC). This position provides executive-level administrative, travel, task management, and operational support to senior Government leadership in a fast-paced, mission-critical space acquisition environment.

Requirements

Bachelor's degree and a minimum of 10 years (Level III) or 15 years (Level IV/SME) of directly related DoD administrative or Advisory & Assistance Services (A&AS) experience.
Demonstrated experience supporting senior Government or military leadership in a high-tempo DoD environment.
Experience with Defense Travel System (DTS), Task Management Tool (TMT), Microsoft Teams, SharePoint, and Microsoft Office Suite.
Strong knowledge of DoD administrative procedures, records management, executive correspondence, and travel regulations.
Exceptional organizational, communication, and multitasking skills with the ability to manage competing priorities.
Active Top Secret security clearance required.
U.S. Citizenship required

Nice To Haves

Experience supporting Space Systems Command, U.S. Space Force, or Air Force acquisition organizations.
Familiarity with personnel programs, records management, strategic communications, and classified program support.
Experience working in classified environments supporting senior executive leadership.

Responsibilities

Provide executive administrative support to Directors, Deputy Directors, and Division Chiefs, including calendar management, meeting coordination, and executive correspondence.
Manage Directorate Task Management Tool (TMT) actions on NIPRNet and SIPRNet, tracking taskers from receipt through completion and providing status updates to leadership.
Coordinate meetings, prepare agendas, consolidate briefing materials, record meeting minutes, and track action items.
Administer Defense Travel System (DTS) activities, including travel authorizations, vouchers, Government Travel Card (GTC) support, and travel policy guidance.
Prepare reports, briefings, staffing packages, and official correspondence in accordance with Air Force and Space Systems Command guidance.
Maintain SharePoint, Microsoft Teams, and LiveLink repositories, ensuring accurate records and document management.
Track personnel actions, performance reports, awards, manpower, training, and organizational staffing activities.
Support records management, office operations, mail distribution, supplies, facility coordination, and executive event planning.
Assist with strategic communications, leadership engagements, and Directorate-wide organizational initiatives.