Executive Support Specialist
About The Position
ATA Services is looking to hire an experienced Executive Support Specialist to work on a long-term temporary assignment in Santa Fe, New Mexico. The Executive Support Specialist provides direct administrative support to the Chief Executive Assistant and serves as backup support for the Superintendent and Deputy Superintendent when the Chief Executive Assistant is out of the office. This position performs a broad range of administrative, organizational, and operational duties that support the Office of the Superintendent (OSI). The role requires strong organizational skills, proficiency in Microsoft Office applications, and the ability to work effectively in an open-minded environment.
Requirements
- High school diploma or equivalent.
- Proficiency in Microsoft Outlook and Microsoft Office products, including Word, Excel, PowerPoint, and OneNote.
- Strong organizational skills with the ability to prepare binders, booklets, and other structured material packets.
- Ability to work in an open office environment (no enclosed office).
- Excellent attention to detail, time management, and ability to multitask.
- Strong communication and customer service skills.
- Ability to maintain confidentiality and handle sensitive information appropriately.
Responsibilities
- Provide daily administrative support to the Chief Executive Assistant.
- Serve as backup coverage for the Chief Executive Assistant, including responsibilities related to supporting the Superintendent and Deputy Superintendent.
- Prepare, print, and organize meeting agendas and supporting documents.
- Set up and manage Microsoft Teams meetings, including conference room technology setup.
- Perform general office tasks such as printing, scanning, copying, filing, faxing, and sorting mail.
- Respond promptly and accurately to email and document requests.
- Create, organize, and assemble binders, booklets, and other printed or digital material packets.
- Assist with OSI Legislative Session support, including coverage responsibilities as needed.
- Assist with tracking and processing FIRs (Fiscal Impact Reports) during the legislative session, ensuring accurate monitoring and timely updates.
- Maintain organized physical and electronic filing systems.
- Provide support for special projects and any additional tasks assigned by the Chief Executive Assistant or OSI leadership.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
