Executive Support Specialist
About The Position
The Office of the Legislative Counsel is a permanent, nonpartisan legislative service agency that provides legal and publication services to members, committees and staff of the Legislative Assembly. We are seeking two highly skilled and adaptable Executive Support Specialists to provide comprehensive administrative support to top-level agency management and staff. This pivotal role provides welcoming front office support and is the primary point of contact for the office. Are you a self-starter who can adapt to changing demands with ease and can manage multiple priorities with little supervision? If so, this may be the job for you! The Office of the Legislative Counsel in Salem, Oregon, invites you to put your proven experience and skills to work as part of our administrative services team. In this nonpartisan role, you will regularly and independently interface with high-level internal and external individuals, requiring considerable discretion and initiative. This position demands a proactive approach, exceptional organizational skills and a commitment to confidentiality and excellence.
Requirements
- Associate’s degree in a related field and two years of relevant administrative assistant experience.
- An equivalent combination of education and experience sufficient to demonstrate ability to perform the duties of the position may be considered.
- Must have personal, stable, and high-speed Internet access when working from home.
- Ability to report to the Capitol building under short notice when scheduled to work from home.
- Must clearly demonstrate how you meet the minimum qualifications and desired skills described above in your application.
Nice To Haves
- Self-starter who can adapt to changing demands with ease.
- Ability to manage multiple priorities with little supervision.
- Proactive approach.
- Exceptional organizational skills.
- Commitment to confidentiality and excellence.
- Organized and logical with the ability to structure work to meet deadlines.
- Flexibility to shift attention from one task to another and back again.
- Ability to balance attention to detail with awareness of the deadline-driven nature of legislative work.
- Appreciation for careful process documentation.
- Ability to find your way through complex and intricate workflow processes.
- Effective communication skills.
- Enjoy collaborating with others.
- Ability to work with peers who apply a broad range of skills and approaches to problem-solving.
- Ability to deeply understand and reimagine processes.
Responsibilities
- Provide comprehensive administrative support to top-level agency management and staff.
- Provide welcoming front office support and serve as the primary point of contact for the office.
- Regularly and independently interface with high-level internal and external individuals, requiring considerable discretion and initiative.
- Experience both fast-paced, deadline-driven legislative sessions and more relaxed legislative interims.
- Collaborate with creative and supportive colleagues to complete a wide array of projects.
- Work in an environment where your ability to follow a process is valued but your ability to deeply understand and reimagine that process could be valued even more.
- Discover a unique working environment that has inspired legislative careers that span decades.
Benefits
- Paid leave
- Competitive benefits package
- Full medical, vision and dental insurance
- Paid sick leave
- Vacation
- Personal leave
- 11 paid holidays per year
- Opportunities for professional development
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
